Note: The job is a remote job and is open to candidates in USA. Ponos Care is a mission-driven healthcare organization dedicated to improving outcomes for Medicaid populations through a physician-led, value-based care model. The Executive Project Manager serves as a strategic business partner to the Chief Administrative Officer and Executive Leadership Team, managing enterprise-wide initiatives, executive support, business development activities, conferences, presentations, analytics, and administrative operations.
Responsibilities
- Manage enterprise-wide strategic projects and initiatives
- Coordinate executive action plans and implementation activities
- Maintain project plans, timelines, and deliverables
- Develop executive dashboards and status reports
- Track organizational priorities and escalation items
- Support implementation and go-live preparation of new client contracts and operational initiatives, including cross-functional coordination
- Maintain documentation and version control for key organizational policies, procedures, and operational SOPs
- Support proposal development and client/prospective client data and information requests, including coordinating input from internal teams and formatting final deliverables
- Develop capabilities presentations, executive sales decks, and client-facing materials (including presentations, implementation charts, flowcharts, and leave-behinds)
- Coordinate business development follow-up activities and track implementation milestones
- Assist with preparation for client and prospective client meetings
- Lead planning and execution for Industry Conferences, and Client Events
- Support Provider Events as coordinated by Provider Relations
- Support Community Outreach Programs as coordinated by Clinical or Outreach
- Help develop materials for leadership conferences
- Responsibilities include Venue coordination, Registration management, Speaker support, Conference materials, Sponsorship management, Event logistics, and post-event reporting
- Develop executive-level presentations and documentation for: Existing and prospective client meetings and follow-up packets, Board Meetings, Investor Meetings, and Strategic Planning Sessions
- Transform complex data into visually compelling presentations
- Develop reports and dashboards related to: program performance metrics, member outcomes tracking, contract deliverable compliance, conference and event effectiveness, and new client/new business proposal activity
- Create and maintain dashboards and executive reports to support leadership decision-making across operational and financial workstreams
- Monitor key performance indicators tied to organizational priorities and flag trends or gaps that require attention
- Support ad-hoc data pulls and analysis requests from internal teams, including executive/CEO, finance, and sales
- Support the Chief Administrative Officer by: Managing action item tracking, Coordinating executive deliverables, Coordinating with external legal and actuarial partners on deliverables, timelines, and document review, Tracking contracts and Memorandums of Understanding, Supporting licensing and insurance documentation, and Maintaining document/presentation/proposal libraries and templates
- Support leadership meeting preparation, including agendas, materials, and follow-up tracking
- Coordinating cross-functional workstreams and internal deadlines across clinical, finance, IT, and operations
- Managing version control and organization of key organizational documents, templates, and executed agreements
- Supporting implementation and go-live coordination for new client contracts
Skills
- Bachelor's degree in Business Administration or Healthcare Administration, Organizational Leadership or a related field required
- Minimum 5 years of project management experience
- Minimum 3 years supporting executive leadership
- Excellent tech literacy and expansion of knowledge when needed
- Excellent judgement under pressure and prioritizing
- Excellent ability to execute whe**n *everything*i**s high priority
- Experience managing conferences and corporate events
- Experience developing executive presentations and proposals
- Experience developing operational reports, dashboards, and data visualizations
- Familiarity with social media and content scheduling tools
- Demonstrated ability to manage multiple high-priority deliverables simultaneously in a face-paced environment
- Microsoft PowerPoint (Advanced), Microsoft Excel (Advanced), Microsoft Word (Advanced), Microsoft Teams, Microsoft 365 (Required)
- Master's degree in business administration (MBA), Healthcare Administration (MHA), Organizational Leadership preferred
- Healthcare industry experience
- Managed care experience
- Value-based care experience
- Certified project manager
- Population health experience
- Proposal development and Request for Proposal experience
- Preferably Adobe Creative Cloud (including Photoshop and InDesign with a focus on creating layouts and infographics), but Canva at a minimum to create graphically designed documents and infographics
- Tableau, Power BI, Power Automate, HubSpot, Salesforce, Monday.com, Smartsheet, Artificial Intelligence Productivity Tools (Preferred)
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