Note: The job is a remote job and is open to candidates in USA. Meta is a technology company that builds products and services to help people connect, find communities, and grow businesses. Meta is seeking an experienced Executive Administrative Partner to support a vice president by managing complex calendars, travel planning, meetings, expenses, events, and cross-functional communication.
Responsibilities
- Coordinate internal and external meetings
- Manage complex calendar set-up and movement
- Prepare expense reports and purchase requisitions
- Coordinate both domestic and international travel arrangements
- Organize space planning, strategic offsite events and team all-hands meetings
- Build cross-functional relationships between departments
- Partner closely with team lead admins
- Communicate key organizational and company updates to admins and cross-functional partners
- General office duties as needed
Skills
- 5+ years of relevant experience providing administrative support to 1 or more executives
- 5+ years of relevant experience coordinating travel logistics on behalf of 1 or more executives
- 5+ years of relevant calendar management and expense report management experience for 1 or more executives
- Experience prioritizing multiple projects
- Experience with Microsoft Office and Google Suite
- BA/BS
- Experience planning, executing and driving strategic events and offsites, including both leadership and larger team offsites
- Experience supporting a global (APAC, EMEA, NORAM) team across several timezones
- Experience maintaining confidentiality and discretion in all areas of work
- Demonstrated ability to integrate AI tools to optimize/redesign workflows and drive measurable impact (e.g., efficiency gains, quality improvements)
- Experience adhering to and implementing responsible, ethical AI practices (e.g., risk assessment, bias mitigation, quality and accuracy reviews)
- Demonstrated ongoing AI skill development (e.g., prompt/context engineering, agent orchestration) and staying current with emerging AI technologies
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