Note: The job is a remote job and is open to candidates in USA. Merkle Science is seeking an organized and proactive Events & Marketing Assistant or Intern to support its international events program. The role supports event planning and logistics, registration-page management, speaker and sponsor research, data management, communications, Canva asset creation, and on-site and post-event activities.
Responsibilities
- Support with the day-to-day planning and execution of Merkle Science events
- Help coordinate venues, caterers, suppliers, production partners, and other event vendors
- Research catering options, request and compare proposals, and assist with basic event budgeting
- Maintain detailed event timelines, task lists, deadlines, and logistical documentation
- Help manage invitations, registrations, guest lists, dietary requirements, and attendee information
- Proactively track and follow up on outstanding decisions, deliverables, and deadlines
- Assist with webinars, roundtables, executive dinners, Merkle Meet events, and conference-related activations
- Occasionally travel to provide on-site event support, potentially a few times per year
- Create, update, and manage Luma registration pages for Merkle Science events
- Keep event information accurate as speakers, schedules, venues, sponsors, and other details evolve
- Check pages carefully for incorrect information, formatting inconsistencies, broken links, and outdated content
- Coordinate with the marketing and design teams to ensure event pages follow Merkle Science’s branding and messaging
- Monitor registrations and keep Luma data synchronized with internal event trackers
- Research strong potential speakers and moderators based on each event’s subject, audience, and objectives
- Identify relevant leaders from government, law enforcement, financial institutions, fintech, blockchain, compliance, policy, investigations, and related sectors
- Find and verify professional contact details, including work email addresses and LinkedIn profiles
- Create clear, well-organized spreadsheets of speaker prospects, including relevant background information and the rationale for inviting them
- Track outreach, responses, confirmations, biographies, headshots, session details, and outstanding materials
- Help prepare briefing documents and other information required by speakers and moderators
- Research companies and organizations that could be suitable sponsors, promotional partners, or event participants
- Build structured sponsor prospect lists containing company information, relevant contacts, areas of interest, and partnership rationale
- Help identify useful points of connection with prospective sponsors and partners
- Keep sponsor outreach, conversations, commitments, assets, and deliverables accurately documented
- Assist with sponsor follow-ups and the collection of logos, descriptions, attendee names, and other materials
- Maintain the spreadsheets and trackers used for each event
- Keep speaker, sponsor, vendor, attendee, budget, outreach, and task information accurate and consistently formatted
- Regularly check trackers for missing information, duplicates, errors, outdated entries, and incomplete follow-ups
- Create new research spreadsheets and trackers when required
- Ensure information is clear, organized, and easy for the wider team to use
- Maintain an orderly system for event files, assets, links, contacts, and documentation
- Coordinate scheduling and share practical information such as deadlines, locations, agendas, arrival instructions, and asset requirements
- Escalate sensitive, strategic, or non-routine questions to the appropriate team member
- Prepare confirmation messages, reminders, thank-you emails, and post-event follow-ups
- Remain highly responsive across Slack and email during working hours
- Use existing Canva templates to create speaker cards, moderator cards, sponsor graphics, and other event assets
- Accurately update names, titles, companies, headshots, logos, dates, and event information
- Perform careful quality-control checks before any graphic is published
- Provide basic Canva support when the in-house designer is unavailable or focused on other priorities
- Help coordinate event-related landing pages, emails, promotional materials, and other marketing assets as needed
- When attending events, assist with registration, speaker arrivals, vendor coordination, scheduling, signage, and guest questions
- Help ensure speakers, sponsors, and priority guests are welcomed and properly supported
- Assist with collecting photographs, presentation files, attendance information, and other post-event materials
- Update internal records after each event and ensure that all agreed follow-ups are completed
Skills
- Perfect written and spoken English, either as a first language or at a fully bilingual professional level
- Exceptional attention to detail and a strong preference for clean, accurate, and highly organized work
- Highly responsive, dependable, and proactive
- Comfortable managing several evolving projects and priorities simultaneously
- Strong online research skills and the judgment to assess whether a person or company is genuinely relevant
- Confidence using spreadsheets and maintaining structured, error-free information
- Excellent professional writing and communication skills
- Comfortable communicating with senior external stakeholders when appropriate
- Able to work independently, ask sensible questions, and follow through without repeated reminders
- Full-time availability and sufficient working-hour overlap with the Merkle Science team
- Must be based in the East Coast United States, the United Kingdom, Western Europe, or Africa for time zone coordination
- Willing and able to travel internationally on occasion
Company Overview