Note: The job is a remote job and is open to candidates in USA. Skillsoft is a global leader in AI-native skills management, learning, and workforce insights. The Equity Plan Administrator will manage the accurate, timely, and compliant administration of global equity programs, including equity systems, controls, filings, reporting, and vendor relationships. The role partners with Legal, Human Resources, Payroll, Tax, and Finance while supporting employees and executives.
Responsibilities
- Administer Skillsoft’s equity plans and awards, including RSUs, PSUs, stock options and other awards, from grant setup and participant communication through acceptance, vesting, release, exercise, forfeiture and termination processing
- Maintain complete and accurate participant, award, tax, share-pool and plan data in Equity Edge Online and related systems; monitor Workday integrations, resolve exceptions and reconcile equity activity to supporting approvals and records
- Coordinate vesting and release events, including validation of market value, tax methods and withholding, payroll reporting, transfer-agent instructions, share issuance and post-event reconciliations
- Prepare and coordinate public-company equity and ownership compliance activities, including Forms 3 and 4, Section 16 tracking, EDGAR Next administration, S-8 share tracking and equity-related proxy calculations and support
- Execute and document equity-related SOX controls; prepare audit support, periodic reconciliations and monthly, quarterly and annual reporting for Accounting, Tax, Payroll, Legal and Human Resources
- Partner with Legal and Human Resources on award approvals, grant agreements, insider-trading administration, blackout and trading-window communications, preclearance requests, stock ownership guideline tracking and required employee communications
- Prepare and coordinate international equity reporting and filings with local payroll teams and external advisors; support accurate tax withholding and reporting across jurisdictions
- Own day-to-day relationships with the equity platform provider, transfer agent, filing provider and other external advisors; respond promptly and professionally to participant questions and develop training and reference materials
- Monitor regulatory and market-practice developments affecting equity administration and recommend process, control and system improvements. Participate in other SEC reporting, governance or special projects as assigned
Skills
- 8+ years of stock plan administration experience
- Bachelor's degree in Accounting, Finance, Business, Human Resources or a related field, or equivalent relevant experience
- Hands-on experience with an equity administration platform such as Equity Edge Online
- Advanced Excel and data reconciliation skills, with the ability to manage detailed records, complex calculations and competing deadlines with a high degree of accuracy
- Working knowledge of equity compensation, payroll and tax coordination, Section 16 reporting, securities-law compliance and SOX control requirements
- Excellent judgment, discretion, customer service and written and verbal communication skills
- Self-directed, highly organized and effective in collaborating across Legal, Human Resources, Payroll, Tax, Finance and external service providers
- Supporting global equity plans at a U.S. public company
- Exposure to Workday, EDGAR Next, Section 16 filing software and transfer-agent processes
Benefits
- Medical
- Dental
- Vision
- Paid time off
Company Overview
Company H1B Sponsorship