Note: The job is a remote job and is open to candidates in USA. Real Time Consulting is an engineering consulting firm serving the aerospace, aviation, defense, and advanced technology industries. The Engineering Operations & Recruiting Coordinator supports Engineering Operations Services and Recruiting through reporting, deadline coordination, data tracking, recruiting administration, documentation, and cross-department coordination.
Responsibilities
- Create and maintain engineering and business operations reports
- Track the Operations Purchase Order life cycle to assure all steps are completed within guidelines
- Collect and track weekly Engineering timesheets & Work product progress reports
- Maintain time off tracking system
- Prepare Engineering on/off boarding documentation for project work
- Summarize deliverables to meeting attendees, follow-up to ensure completion
- Maintain business contract document logs
- Maintain client ID registrations
- Client satisfaction survey initiation and tracking
- Review work processes to ensure compliance with business standards and to identify work improvements
- Work with others to develop improvements to create timely and efficient workflow and reporting for the department
- Support Engineering Operations Team with special projects as needed
- Other coordination tasks as assigned
- Maintain recruiting goal and actual activity reporting
- Provide Engineering candidate information to hiring mangers
- Support staffing model planning and execution stages
- Manage job portal listings within Talent Management Database and job posting portals (Indeed, LinkedIn)
- Coordinate and create Engineering job descriptions
- Maintain current Engineering candidate communications
- Prepare job postings and coordinate the job posting process
- Maintain data and reporting on the Applicant Tracking System (ATS)
- Maintain records on recruiting activities as required
- Correspond with Engineering job applicants:
- Schedule candidate pre-screens and interviews
- Handle pre-employment inquiries and requirements
- Complete screening for Recruiters to obtain work history, education, training, job skills, availability, and salary requirements
- Research, analyze, prepare, and present hiring statistics
- Support Talent Management Team with special projects as needed
- Other coordination tasks as assigned
Skills
- 5 years of Operations, Recruiting and/or Office coordination / administration experience
- 2 years of recruiting coordination / administration experience
- Associates degree or equivalent training/education in Business, Engineering, HR, or related fields
- Highly competent user of technical & software application solutions
- Experience with ATS (Applicant Tracking Systems)
- Proficient in Internet Searching and navigation, Boolean search techniques
- Advanced user of Microsoft Office products (Word, MS Outlook, MS PowerPoint, Excel)
- Extremely well organized
- High attention to detail, resourceful, accurate and self-motivated
- Ability to manage multiple tasks and project deadlines in a fast-paced environment with frequent interruptions and changes in priority
- Ability to maintain, record, and document the flow of candidates through the recruitment process
- Ability to comprehend and interpret instructions, short correspondence, and ask clarifying questions to confirm adequate understanding of expectations
- Ability to communicate with multiple departments and gather information for consolidation and reporting
- Professional polish when representing the company to candidates and client in writing and on the phone
- Positive, helpful attitude
- Excellent oral and written communication skills
- Strong interpersonal skills to succeed in a highly collaborative environment
- Excellent follow-through skills and ability to take initiative
- The ideal individual will be a highly motivated, self-starter, able to use their high capability of organization and coordination to support the teams
- Applicants must be legally authorized to work in the United States and should not require now, or in the future, sponsorship for employment visa status
- Real Time Companies does not sponsor employment-based visas
Benefits
- Paid Time Off (PTO) and Paid Holidays
- Medical, Dental & Vision Insurance
- Employer-paid Life Insurance
- 401(k) Retirement Plan
- Flexible work arrangements, where business needs permit
- Professional yet casual work environment
- Opportunities for professional growth
Company Overview