Note: The job is a remote job and is open to candidates in USA. Real Time Consulting is an engineering consulting firm serving the aerospace, aviation, defense, and advanced technology industries. The Engineering Operations & Recruiting Coordinator supports Engineering Operations Services and Recruiting teams through reporting, deadline coordination, goal and initiative tracking, recruitment administration, data consolidation, and general operational support.
Responsibilities
- Create and maintain engineering and business operations reports
- Track the Operations Purchase Order life cycle to assure all steps are completed within guidelines
- Collect and track weekly Engineering timesheets & Work product progress reports
- Maintain time off tracking system
- Prepare Engineering on/off boarding documentation for project work
- Summarize deliverables to meeting attendees, follow-up to ensure completion
- Maintain business contract document logs
- Maintain client ID registrations
- Client satisfaction survey initiation and tracking
- Review work processes to ensure compliance with business standards and to identify work improvements
- Work with others to develop improvements to create timely and efficient workflow and reporting for the department
- Support Engineering Operations Team with special projects as needed
- Other coordination tasks as assigned
- Maintain recruiting goal and actual activity reporting
- Provide Engineering candidate information to hiring mangers
- Support staffing model planning and execution stages
- Manage job portal listings within Talent Management Database and job posting portals (Indeed, LinkedIn)
- Coordinate and create Engineering job descriptions
- Maintain current Engineering candidate communications
- Prepare job postings and coordinate the job posting process
- Maintain data and reporting on the Applicant Tracking System (ATS)
- Maintain records on recruiting activities as required
- Correspond with Engineering job applicants:
- Schedule candidate pre-screens and interviews
- Handle pre-employment inquiries and requirements
- Complete screening for Recruiters to obtain work history, education, training, job skills, availability, and salary requirements
- Research, analyze, prepare, and present hiring statistics
- Support Talent Management Team with special projects as needed
- Other coordination tasks as assigned
Skills
- 5 years of Operations, Recruiting and/or Office coordination / administration experience
- 2 years of recruiting coordination / administration experience
- Associates degree or equivalent training/education in Business, Engineering, HR, or related fields
- Highly competent user of technical & software application solutions
- Experience with ATS (Applicant Tracking Systems)
- Proficient in Internet Searching and navigation, Boolean search techniques
- Advanced user of Microsoft Office products (Word, MS Outlook, MS PowerPoint, Excel)
- Extremely well organized
- High attention to detail, resourceful, accurate and self-motivated
- Ability to manage multiple tasks and project deadlines in a fast-paced environment with frequent interruptions and changes in priority
- Ability to maintain, record, and document the flow of candidates through the recruitment process
- Ability to comprehend and interpret instructions, short correspondence, and ask clarifying questions to confirm adequate understanding of expectations
- Ability to communicate with multiple departments and gather information for consolidation and reporting
- Professional polish when representing the company to candidates and client in writing and on the phone
- Positive, helpful attitude
- Excellent oral and written communication skills
- Strong interpersonal skills to succeed in a highly collaborative environment
- Excellent follow-through skills and ability to take initiative
- The ideal individual will be a highly motivated, self-starter, able to use their high capability of organization and coordination to support the teams
- To qualify for all positions with Real Time Companies, applicants must be legally authorized to work in the United States and should not require now, or in the future, sponsorship for employment visa status. Please be aware that Real Time Companies does not sponsor employment-based visas. Additionally, certain positions with Real Time Companies that involve work with government entities may have more restrictive employment status requirements, such as U.S. citizenship, based on security clearance requirements or other governmental requirements
Benefits
- Paid Time Off (PTO) and Paid Holidays
- Medical, Dental & Vision Insurance
- Employer-paid Life Insurance
- 401(k) Retirement Plan
- Flexible work arrangements, where business needs permit
- Professional yet casual work environment
- Opportunities for professional growth
Company Overview