Note: The job is a remote job and is open to candidates in USA. The Colorado Department of Revenue's Division of Motor Vehicles manages Colorado's driver licensing and identification systems. The Administrative Services Specialist supports procurement, invoicing, budget planning, financial reporting, asset management, facility requests, and administrative process documentation for the Driver Services Program.
Responsibilities
- Manages day-to-day procurement operations, invoice execution, and financial compliance to ensure timely supplier payment and regulatory alignment
- Obtains raw financial and operational data, updates budget tracking resources, and maintains administrative documentation
- Coordinates physical asset tracking, facility maintenance requests, and general operational support to maintain unit continuity
- Work will include authoring, updating, or maintaining Electronic Standard Operating Procedures (E-SOPs) or other administrative project tracking tools
Skills
- This posting is only open to residents of the State of Colorado at the time of submitting your application
- Five (5) years of relevant experience in an occupation related to the work assigned to this position, including Procurement/Financial Administration; Budget/Administrative Support; Coordination support roles in Public Administration/Government agency work
- A combination of related education in majors including Accounting/Finance; Public Administration/Government; Business Administration/Management, and/or relevant experience in an occupation related to the work assigned including Procurement/Financial Administration; Budget/Administrative Support; Coordination support roles in Public Administration/Government agency work, equal to five (5) years
- Demonstrated experience entering, routing, and tracking requisitions and vendor onboarding within financial systems
- Proven experience reviewing and processing invoices, assigning correct accounting object codes, and resolving complex billing disputes
- Experience performing budget reconciliations, updating financial tracking tools, and forecasting budget deficits
- Demonstrated experience authoring, updating, and maintaining electronic Standard Operating Procedures (E-SOPs)
- Experience managing physical asset inventory (e.g., laptop chain-of-custody tracking) and coordinating facility service requests
- Strong skills in managing program email inboxes, triaging operational inquiries, and maintaining contract abstract spreadsheets
- Strong written and verbal communication skills, excellent customer service provided to both internal and external customers
Benefits
- Medical insurance for permanent employees
- Dental insurance for permanent employees
- Life insurance for permanent employees
- Disability insurance for permanent employees
- A comprehensive leave program for permanent employees
- This position is designated as remote
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