Note: The job is a remote job and is open to candidates in USA. The company is seeking a Contracts Administrator to support the execution and administration of external vendor contracts. The role focuses on drafting and managing work orders under master agreements, coordinating with Legal, Procurement, Research, Translational Medicine, and vendors, and ensuring compliance with internal policies and approval processes.
Responsibilities
- Draft work orders and statements of work based on approved vendor quotes and business requirements
- Review applicable master agreements to confirm: the master agreement is active and fully executed and the proposed work order is within contractual scope, term, and financial limits
- Flag out‐of‐scope services, expired agreements, or missing contractual coverage and coordinate next steps with Legal, Procurement, and the business owner
- Support contract negotiations by incorporating approved business terms and routing documentation appropriately
- Act as a business liaison between vendors, internal business owners, Procurement, and Legal throughout the contracting process
- Submit agreements and work orders for Legal review through Kite’s internal submission tools
- Obtain, review, and exchange required vendor and Kite documentation, including supplier information and tax forms
- Drive cross‐functional communication to move contracts and work orders forward efficiently
- Escalate stalled requests or issues that may impact timelines or compliance
- Ensure contracts and work orders align with Kite Legal guidelines and internal policies prior to Legal submission
- Submit final agreements for signature in accordance with the Contract Signature Policy and Purchasing Approval Policy
- Upload fully executed agreements and work orders into the contract management system
- Prepare and submit purchase requisitions and change orders in Ariba
- Track contract and work order status, duration, and volume; support reporting as needed
- Serve as a point of contact for questions related to work orders, master agreements, and purchase requisition processes
- Provide guidance to internal stakeholders on required contracting steps and documentation
Skills
- Master's Degree and 1+ years of contract management experience
- Bachelor's Degree and 3+ years of contract management experience
- High School Degree and 8+ years of contract management experience
- • Bachelor's degree
- • Experience with contract negotiations for goods and services in a biotech, pharmaceutical industry or life sciences industry
- • Experience administering work orders under master services agreements
- • Familiarity with contract lifecycle management processes
- • Excellent interpersonal, verbal and written communication skills
- • Ability to communication cross functionally
- • Organized with ability to multitask and prioritize effectively
- • Detail oriented
- • Self-motivated
- • Computer skills: Knowledge of Microsoft Office, Ariba, SAP, Salesforce, Smartsheet, ability to navigate and learn systems
Benefits
- Remote work option
Company Overview
Company H1B Sponsorship