Note: The job is a remote job and is open to candidates in USA. Global Mobility Services is seeking an experienced Contracts Administrator to provide contract administration and financial support for client contracts, projects, and related business initiatives. The role reviews, processes, and implements customer agreements in Workday Financials, ensuring contract data, billing schedules, payment terms, amendments, and customer information are accurate and compliant while identifying risks and improving processes.
Responsibilities
- Provide day-to-day contract administration support to Principals, Billing, Sales, and other business teams
- Support contract development, review, execution, and integration with contract management systems
- Review draft contracts and addenda to ensure compliance with company policies and identify potential risks related to payment, performance, and contractual obligations
- Review payment schedules and assess the risk of customer non-payment; recommend changes to payment terms or schedules where appropriate
- Evaluate internal customer risk assessments prepared by the Sales team before client onboarding
- Ensure contracts and related documentation are prepared and maintained according to company policies and procedures
- Review contracts and recommend improvements to contract administration processes based on historical issues, risks, and industry best practices
- Maintain knowledge of contract administration best practices and provide recommendations to internal stakeholders
- Track contract discrepancies, administrative issues, and recurring problems to identify trends and areas requiring process improvement
- Record executed contracts and contract addenda in Workday Financials
- Research contractual exceptions and recommend or implement appropriate resolutions
- Validate and enter customer contract data into Workday through Enterprise Integration Builder (EIB) uploads
- Review project and opportunity information in Quickbase to ensure all required information is complete and accurate
- Ensure Workday billing schedules accurately reflect the billing requirements outlined in executed contracts and are ready for invoicing
- Review fully executed amendment agreements and implement required contract, project, and billing changes in Workday
- Collaborate with Principals, Managers, Billing, Finance, and other business teams to resolve contract and amendment questions or discrepancies
- Assess contractual risks and recommend resolutions that align with company policies and business requirements
- Identify opportunities to improve contract administration workflows, accuracy, efficiency, and compliance
Skills
- · Bachelor's degree in Business Administration, Finance, Accounting, Contract Management, Legal Studies, or a related field
- · Experience in contract administration, contract management, financial operations, billing, procurement, or a related function
- · Strong understanding of contract terms, payment schedules, amendments, and contractual obligations
- · Experience reviewing contracts and identifying financial or operational risks
- · Strong attention to detail and ability to manage high volumes of contract data accurately
- · Strong analytical, organizational, and problem-solving skills
- · Excellent written and verbal communication skills
- · Ability to collaborate effectively with cross-functional and international teams
- · Proficiency with Microsoft Excel and Microsoft Office
- · Experience working with Workday Financials
- · Experience with Workday EIB and data uploads
- · Experience with Quickbase or similar project/contract management platforms
- · Experience supporting billing or invoicing processes
- · Experience working with US-based clients or international teams
- · Knowledge of contract management best practices and risk assessment
- · Experience in professional services, consulting, engineering, technology, or a similar client-service environment
Benefits
- US Remote
Company Overview