Note: The job is a remote job and is open to candidates in USA. Sitnasuak Native Corporation’s SNC Tallimat, LLC is hiring a Contract Administrator to support federal contract activities from proposal and pre-award through administration and closeout. The role helps track contractual obligations, support compliance with federal contracting requirements, coordinate with internal teams, and maintain contract, billing, reporting, and audit records.
Responsibilities
- Review federal solicitations, including RFPs, RFQs, RFIs, Sources Sought notices, amendments, and related procurement documents
- Assist in identifying proposal submission requirements, contractual terms, representations and certifications, required deliverables, evaluation criteria, and compliance risks
- Develop and maintain solicitation compliance matrices, proposal schedules, contract data summaries, proposal assumptions, and other administrative proposal support materials
- Coordinate with business development, capture, technical, pricing, finance, and operations personnel to support timely and compliant proposal submissions
- Support preparation and review of contract-related proposal documents, including past performance submissions, compliance responses, subcontractor information, teaming documentation, and required certifications
- Assist with the preparation, review, and administration of nondisclosure agreements, teaming agreements, consultant agreements, subcontractor documentation, and other business-development-related agreements
- Support transition activities from proposal through award, including award review, internal kickoff materials, contract summaries, responsibility matrices, and initial compliance tracking
- Administer assigned federal prime contracts, task orders, subcontracts, modifications, and other agreements under the direction of the Director of Contract Management and Compliance
- Maintain complete, organized, and auditable electronic contract files containing awards, modifications, correspondence, deliverables, funding documents, approvals, reports, and closeout records
- Track contract periods of performance, option dates, funding levels, deliverables, invoices, reporting obligations, key personnel requirements, insurance requirements, and other contractual commitments
- Prepare contract summaries, modification logs, deliverable calendars, status reports, and internal briefings for program teams and leadership
- Coordinate the routing, review, execution, distribution, and filing of contracts, task orders, modifications, and related contractual documents
- Support preparation of contractual correspondence, including requests for clarification, notifications, requests for approval, extension requests, and responses to customer requests
- Assist with monitoring scope changes, customer direction, schedule impacts, funding issues, and potential out-of-scope work; elevate matters requiring formal contractual action
- Support contract closeout activities, including records reconciliation, final deliverable tracking, release documentation, final invoice coordination, property-related documentation, and contract-file completion
- Support application of applicable FAR, DFARS, agency supplements, contract clauses, and customer-specific requirements to assigned contracts
- Assist the Director of Contract Management and Compliance in monitoring obligations related to SBA 8(a) Program participation, small-business set-asides, ANC-affiliated contracting, subcontracting, limitations on subcontracting, and other socioeconomic program requirements, as applicable
- Help ensure contractual requirements and relevant flow-down clauses are communicated to project teams, subcontractors, consultants, and suppliers
- Coordinate with project management and procurement personnel to support compliant subcontract and vendor documentation
- Identify potential contract-administration, ethics, conflict-of-interest, procurement-integrity, or regulatory concerns and promptly elevate them through established channels
- Support internal compliance reviews, contract file reviews, corrective-action tracking, and continuous improvement of contracts-management processes
- Support administration of IDIQ, multiple-award, blanket purchase agreement, GSA Schedule, GWAC, and other contract vehicles, as assigned
- Track task-order requirements, contract ceilings, ordering periods, option periods, reporting obligations, and vehicle-specific administrative requirements
- Assist with preparation and maintenance of CPARS support documentation, including project performance records, customer correspondence, and internal performance inputs
- Support maintenance of federal registration information, representations and certifications, and related records in SAM.gov and other applicable systems
- Prepare and maintain invoice trackers and contract-billing status reports that summarize invoiced amounts, payments received, outstanding receivables, funding balances, billing milestones, rejected invoices, and required corrective actions
- Support internal reviews, customer reviews, audits, and requests for information relating to invoicing, billing support, labor documentation, subcontractor costs, funding, and payment records
- Assist with final invoice preparation and closeout reconciliation by confirming completion of required billing, supporting documentation, payment status, funding reconciliation, and customer closeout requirements
- Assist with internal and external audits, customer reviews, procurement-management reviews, and requests for contract documentation
- Prepare recurring contract status reports, obligation and funding trackers, deliverable reports, and other administrative reports for management review
- Participate in the development and implementation of contracts policies, templates, checklists, training materials, and standard operating procedures
- Maintain strict confidentiality of company information
- Provide high levels of customer service on a consistent basis
- Work in a constant state of alertness and in a safe manner
- Participating in and complete Company required training and professional development
- Perform other duties as assigned
Skills
- Demonstrated ability to maintain accurate records, manage multiple concurrent assignments, track deadlines, and consistently follow established processes
- Strong written and verbal communication skills, including the ability to prepare clear correspondence, reports, matrices, and contract summaries
- Proficiency with Microsoft Office Suite, particularly Outlook, Word, Excel, PowerPoint, Teams, and Adobe Acrobat
- Experience working with AI agents and electronic document-management systems
- Ability to protect confidential information, recognize potential risk or compliance issues, and seek guidance when contractual matters exceed delegated authority or established procedures
- Ability to work effectively in an approved fully remote environment, and must be self-directed, proactive communicator, comfortable with asynchronous collaboration and video conferencing
- Experience drafting and negotiating subcontracts, teaming agreements, NDAs, and contract modifications
- Ability to review billing support documentation and coordinate with finance and operations teams to resolve discrepancies
- Foundational working knowledge of federal contracting processes and the ability to read, interpret, and apply contract terms, solicitation instructions, and standard federal clauses
- Manage assigned work independently while maintaining regular communication with the Director of Contract Management and Compliance
- Meet proposal, reporting, modification, and contract-administration deadlines in a fast-paced environment
- Maintain a high standard of accuracy, discretion, and document control
- Collaborate constructively with personnel across business development, operations, project management, procurement, finance, and executive leadership
- Approach contractual and compliance matters with integrity, accountability, and a commitment to continuous learning
- Bachelor's degree in Business Administration, Contract Management, Public Administration, Finance, or related field; or equivalent combination of education and five (5) years of progressive federal contract administration experience
- Three (3) to five (5) years of progressively responsible experience in federal contracts administration, subcontracts, procurement, proposal support, project controls, or a related government-contracting discipline
- Experience supporting government-contract invoicing, billing review, accounts receivable tracking, invoice reconciliation, or related financial administration
- Working proficiency with federal, state, and local regulations, and experience with contracting portals: SAM.gov, CPARS, and USAspending
- Familiarity with the FAR
- Familiarity with DFARS and agency-specific supplements is required for candidates supporting applicable defense or agency portfolios
- Valid driver's license
- Ability to pass a background investigation
- Experience supporting an SBA-certified 8(a) participant, ANC-affiliated company, tribal enterprise, small business, or other socioeconomic federal contractor
- Experience supporting Department of Defense, General Services Administration, Department of the Interior, Department of Homeland Security, or other federal civilian agency contracts
- Experience with government contract vehicles, including IDIQ contracts, task orders, GSA MAS contracts, GWACs, BPAs, or multiple-award contracts
- Experience supporting CPARS documentation, performance tracking, customer communications, and contract-performance reviews
- Familiarity with SAM.gov requirements, annual representations and certifications, reporting, opportunity searches, and related entity administration
- Experience using government-contracting accounting, enterprise resource planning, or contract-management systems
- Familiarity with FAR Part 31 cost principles, labor-category requirements, timekeeping controls, indirect-cost concepts, and government cost-accounting practices
- Familiarity with federal contract billing structures, including time-and-materials, labor-hour, fixed-price, cost-reimbursement, unit-price, progress-payment, and milestone-based invoicing, as applicable
- Experience supporting construction, facilities management, professional services, engineering, logistics, manufacturing, or field-service contracts
- Progress toward or possession of an NCMA credential, such as Certified Federal Contracts Manager (CFCM), Certified Professional Contracts Manager (CPCM), FAC-C Level I to III, or other comparable contracts, procurement, or project-management certification
Benefits
- Ability to work in an approved fully remote environment
- Company-required training and professional development
Company Overview