Note: The job is a remote job and is open to candidates in USA. QPS Holdings, LLC provides clinical research and drug development services to pharmaceutical, biotechnology, and medical device companies. The Clinical Trial Associate supports the full lifecycle of clinical studies by coordinating project operations, communications, document management, quality compliance, financial tracking, and general study activities.
Responsibilities
- Support the global Project Manager to keep studies on schedule and within budget
- Maintain and oversee trackers for timelines, documents, enrollment, and site activity
- Ensure alignment with study plans and stakeholder expectations across teams
- Schedule and organize team calls and vendor meetings (teleconferences, videoconferences)
- Draft agendas and meeting minutes; follow up on action items and open issues
- Assist with preparations for Investigator Meetings and study start-up communication
- Help prepare, distribute, and file study-specific documents and templates
- Ensure timely and accurate filing of essential documents in the Trial Master File (TMF)
- Collaborate with CRAs and sites to maintain updated records across systems
- Participate in internal and external audits and quality reviews
- Monitor documentation for completeness, version control, and regulatory compliance
- Reconcile site and vendor invoices against project documentation
- Assist with vendor payments and support budgeting, RFPs, and forecasting efforts
- Contribute to site selection, initiation, and tracking
- Help prepare tools and materials for site management and visits
- Coordinate CDA and contract processes with legal and vendor partners
Skills
- Experience in clinical research, CROs, or a related scientific field; prior Clinical Trial Associate experience will be prioritized
- Strong organizational and time management skills. Demonstrated comfort - and success - juggling multiple priorities
- Clear and professional communication (written and verbal); must have prior experience scheduling meetings, creating agendas and taking meeting minutes
- Proactive mindset and ability to work independently within global project teams across multiple time zones
- Hands-on experience using Veeva Vault and other clinical tracking and document systems (e.g., TMF, CTMS), along with strong Microsoft Office skills
- Equivalent experience in a clinical research environment will also be considered
- This role will be 100% home-office based and may require up to 5% travel
- A degree in a life sciences or healthcare-related field is preferred
Benefits
- Great learning opportunities. Our seasoned professionals are here to support and work with you to explore your learning potential and career goals.
- Structured Career Ladders that provide excellent growth based on your personal aspirations.
- Bonuses and merit increases are a part of the QPS total rewards approach and are linked to individual, team and company performance.
- Company-matched 401(k)
- Company-sponsored Group Life/AD&D Insurance
- Company-sponsored Short and Long-term Disability Insurance
- 100% home-office based work arrangement
Company Overview