Note: The job is a remote job and is open to candidates in USA. ClinLab Solutions Group is seeking a Clinical Systems Project Manager to lead workflow development and cross-functional coordination as new clinical research locations are established. The role translates clinical and operational requirements into workflows, documentation, dashboards, presentations, and project deliverables while managing site-launch timelines, risks, meetings, and stakeholder communication.
Responsibilities
- Lead workflow development for newly established clinical research sites
- Partner with Clinical Operations, IT, HR, Training, and other teams to identify and document what each site needs
- Build roughly 10 to 20 clinical and operational workflows per location
- Translate complex clinical processes into clear workflow maps, documentation, presentations, and project deliverables
- Create and maintain workflows in Microsoft Visio, PowerPoint, or similar process-mapping tools
- Build and update dashboards in Smartsheet, Monday.com, or comparable platforms
- Hand completed workflow documentation to the Training team for use in training guides and resources
- Manage timelines, milestones, dependencies, risks, and action items
- Prepare presentations, dashboards, and status reports ahead of leadership and project report-out meetings
- Run cross-functional meetings, keep agendas on track, and communicate decisions and next steps
- Send accurate meeting minutes and action items right after each meeting
- Keep stakeholders aligned and informed throughout each site launch
- Travel to new locations during key phases of workflow validation, implementation, and launch
Skills
- • 2–5 years of project management experience in healthcare, clinical research, life sciences, or a related field
- • Working knowledge of clinical trial operations and clinical research workflows
- • Experience developing, documenting, or improving operational processes
- • A strong track record managing cross-functional projects
- • The ability to produce professional workflow diagrams, presentations, dashboards, and reports
- • Strong writing, speaking, facilitation, and presentation skills
- • Confidence leading meetings across multiple departments and stakeholder groups
- • Solid organizational skills and the ability to juggle several projects and deadlines at once
- • A bachelor's degree, or an equivalent mix of education and relevant experience
- • Roughly 25–50% travel, depending on project and site-launch needs
- • This is a five-day-a-week role. The manager is flexible on daily hours as long as project and business needs are met
- • A background in clinical informatics
- • Experience that blends workflow and process design with formal project management
- • Time spent at a large healthcare system, clinical research organization, site network, CRO, or life sciences company
- • Proficiency with Microsoft Visio and PowerPoint
- • Experience building dashboards in Smartsheet, Monday.com, or similar tools
- • Experience supporting site launches, clinical system implementations, operational integrations, or training development
Benefits
- The manager is flexible on daily hours as long as project and business needs are met.
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