Note: The job is a remote job and is open to candidates in USA. Weaver Consultants Group is an engineering and consulting organization serving clients through dedicated technical and administrative professionals. The company is seeking an experienced Office Administrator to manage accounts payable and receivable activities, project billing, invoicing, project setup, and administrative support for its Environmental Practice Group.
Responsibilities
- Record account payables to correct expense account, job and phase
- Efficiently track and enter time spent on all billable and non-billable tasks
- Provide primary support to ensure transactions are entered on a timely basis by all employees in our group, including but not limited to: entering time, completing expense reports, coding expenses, and general computer support if possible
- Prepare very detailed monthly client invoices
- Review and monitor client account receivables
- Assist with subcontracting processes including vendor setup
- Perform new project set up and budget entry
- Work as a team member and contribute as an individual in all tasks assigned
- Support the technical/professional staff in report preparation and production
- Implement and follow through on special projects as required
Skills
- Strong organizational skills
- Detail oriented and proficient at both communications and financial matters
- Proficiency in Adobe and Microsoft Office Suite, specifically Word, Outlook, Power Point, and Excel required
- Prior experience with Enterprise Resource Planning (ERP) software to process accounting transactions is required and experience with Deltek accounting software, especially Vantagepoint would be a major plus
- The ability to respond to constantly changing priorities and quickly changing client needs is essential
- Availability to work overtime as required
- Associate's or Bachelor's Degree in Business or related field preferred
- Minimum 3-5 yrs. professional experience with administrative/financial support role with professional services firm strongly preferred
Benefits
- 100% remote for candidates with strong project billing in Deltek VantagePoint and industry experience
Company Overview