Note: The job is a remote job and is open to candidates in USA. Worldwide Jet Charter is a private aviation operator supporting Part 135 flight operations and elite aviation standards. The Aviation Operations Assistant supports the Chief Pilot and leadership team by overseeing flight operations, pilot training, regulatory compliance, safety, security, records, and operational readiness.
Responsibilities
- Support the Chief Pilot in day-to-day flight operations and pilot management
- Assist with pilot onboarding, training oversight, and operational integration
- Participate in pilot hiring processes, evaluations, and ongoing performance monitoring
- Ensure adherence to company SOPs, safety standards, and regulatory requirements
- Serve as a resource for pilots regarding operational and compliance matters
- Oversee pilot and cabin attendant training programs (CAE, FACTS, recurrent scheduling)
- Monitor pilot currency, qualifications, and training requirements
- Maintain training records and ensure FAA compliance
- Track check airman requirements and coordinate training needs
- Support INDOC processes and pilot onboarding programs
- Maintain compliance with FAA, TSA, Wyvern, and ARGUS standards
- Access and review FAA PRD records and pilot background information
- Support internal and external audits and ensure operational readiness
- Assist in maintaining manuals, documentation, and regulatory records
- Support TSA security programs (TFSSP, DASSP, KCM)
- Act as TSA Liaison and assist with compliance oversight
- Support DOT Drug & Alcohol Program (DER responsibilities as assigned)
- Coordinate CHRC fingerprinting and security clearances
- Ensure compliance with all applicable safety and security regulations
- Provide direct support to the Chief Pilot, Director of Operations, and executive leadership
- Participate in operational meetings; document and communicate key takeaways
- Support cross-functional coordination with Maintenance, Crew Logistics, and Operations
- Assist in managing pilot records, databases, and reporting systems
- Help maintain efficient office and operational workflows
Skills
- Prior aviation experience required (Part 135 strongly preferred)
- Strong understanding of FAA regulations and operational compliance
- Experience with pilot training, records management, or flight operations support
- Strong leadership, communication, and problem-solving skills
- High level of organization and attention to detail
- Ability to manage multiple priorities in a fast-paced environment
- Proficiency in Microsoft Office (Outlook, Excel, Word, Teams)
- Associate's degree required
- Part 135 strongly preferred
- Bachelor's degree preferred (Aviation or related field)
- Experience with PRD, Wyvern, ARGUS, or similar compliance systems
- Familiarity with TSA security programs and regulatory requirements
- Experience in a supervisory or leadership support role within aviation
- Knowledge of Jet Insight or similar systems
- Notary Public or ability to obtain
Benefits
- Remote work arrangement
- Opportunity to grow into senior operational leadership roles
- Work alongside experienced aviation professionals and executive leadership
Company Overview