Note: The job is a remote job and is open to candidates in USA. JLL is hiring an Audit Documentation and Records Administrator to support a global technology client’s audit and compliance programs. The role maintains master audit records, evidence repositories, checklists, and reporting, and coordinates submissions and audit support across internal stakeholders.
Responsibilities
- Collect status updates, evidence, findings, and corrective-action details from theme owners, risk owners, and subject-matter experts, following up when submissions are overdue
- Maintain the master audit checklist and its summary dashboard in Excel, keeping it accurate, well formatted, and free of broken formulas or links
- Build and maintain an indexed evidence repository, applying consistent file-naming and version-control conventions so every document traces back to its checklist item
- Track corrective-action target dates and send reminders as deadlines approach or pass
- Distribute current checklists, extracts, and reports to auditors, management, and certification bodies, managing access in line with the material's confidentiality classification
- Prepare monthly readiness reports, open-action logs, and escalation reports for overdue submissions
- Coordinate across internal audit, facilities, HSSE, and leadership, including scheduling interviews and assembling audit support packages (expect this to take about 30–40% of your time, depending on the audit cycle)
Skills
- HS diploma or GED
- 2+ years of experience in records management, document control, administrative support, or compliance coordination
- Strong working knowledge of Microsoft 365, especially Excel (data entry, basic formulas, filters, and protecting/unprotecting sheets), plus SharePoint or another document-management or records system
- Strong organizational skills and attention to detail when filing and cross-referencing
- Comfort following up with multiple stakeholders and chasing outstanding submissions
- Discretion handling confidential and private-classified material
- Clear written communication for status reports and distribution notices
- Candidates must be authorized to work in the United States without sponsorship
- Prior exposure to ISO-based management systems (9001, 27001, 22301, 45001, or 14001) in a coordination or support capacity, though certification or technical expertise is not required
- Experience supporting global or cross-regional teams, with comfort navigating different time zones and ways of working
- Familiarity with facilities, HSSE, or corporate real estate environments
- Experience preparing reports or dashboards for senior stakeholders or external certification bodies
- A collaborative mindset, since this role depends on building strong working relationships across internal audit, facilities, HSSE, and leadership teams
Benefits
- 401(k) plan with matching company contributions
- Comprehensive Medical, Dental & Vision Care
- Paid parental leave at 100% of salary
- Paid Time Off and Company Holidays
- Early access to earned wages through Daily Pay
- Remote –Chicago, IL
Company Overview