Note: The job is a remote job and is open to candidates in USA. Vote Solar advances just and equitable clean energy policy across the United States through a solutions-driven, people-first approach. The Associate, Talent, Finance, + Operations will manage day-to-day financial operations, people-operations systems, internal communications, and culture-building activities across the organization.
Responsibilities
- Manage full-cycle accounts payable for Vote Solar and Vote Solar Action Fund: vendor setup, bill coding, and payment execution within established approval controls
- Manage the organization's credit card program: receipt matching, policy compliance, and monthly reconciliation
- Process and reconcile incoming donor and grant deposits against the donor database, ensuring revenue is accurately recorded across both entities
- Prepare and track funder invoicing per grant agreement terms, applying restricted/unrestricted fund coding and managing the receivable aging log
- Serve as the primary point of contact for day-to-day AP/AR questions from staff and vendors
- Support monthly account reconciliations, budget tracking, and annual audit preparation
- Support hiring logistics and maintain pipeline tracking and reporting for hiring managers and leadership
- Maintain personnel records and administer onboarding/offboarding documentation
- Administer Lattice systems, including performance management cycles and the employee engagement survey
- Support benefits administration and payroll-related staff requests
- Monitor labor law updates and support handbook and policy maintenance
- Draft and distribute internal newsletters; maintain Intranet (Sunray) content for the TFO team
- Coordinate logistics for organization-wide meetings and events, including in-person retreats and all-staff meetings
- Support communication of operational policies and updates at staff meetings and help gather staff feedback
- Coordinate staff appreciation and recognition processes
- Support distribution of branded materials and culture-building activities
- Continue personal learning and contribute to organizational work on diversity, equity, and inclusion
- Work to embed equity in all organizational internal practices and culture, as well as our programs
- Bring openness and engagement to personal, professional, and organization-wide learning on race, class, gender, justice, and equity
Skills
- * ~2-4 years of professional experience, ideally including exposure to accounting (accounts payable, accounts receivable, or reconciliations) and/or HR or people-operations systems
- * Knowledge or experience in the energy or environmental sector
- * Experience in talent/recruitment
- * Experience with project management, knowledge sharing and supporting a growing organization
- * A personal commitment to being a part of an inclusive and just workplace, including a commitment to being on a journey with Vote Solar to develop personal and inter-personal core competencies related to diversity, equity, inclusion and justice
- * Ability to navigate ambiguity in self and in team
- * Problem-solving orientation that includes thinking ahead to identify possible obstacles, searching for and proposing answers, and independently owning work as assigned
- * Understanding how we work (in collaborative, authentic partnership), is as important as what we work on
- This is a remote position within the United States, with a preference for candidates based near a transportation hub
- This position will require some national travel (one to three trips per year, typically for team or organization retreats.)
- * BA/BS and/or sufficient relevant work experience typically preferred
- * Prior experience with DEIJ agendas preferred
Benefits
- This is a nonexempt, hourly position eligible for overtime pay in accordance with federal and applicable state law.
- 4 weeks of paid vacation
- 12 days of sick leave
- 4 days of personal leave
- 16 paid holidays, including the last 5 business days of December
- 100% employer-provided health, dental and vision care for both the employee and dependents
- A retirement savings plan with an employer contribution of 3.5%
- A paid parental and medical leave policy for all regular employees
- Workplace arrangements are flexible, including options to work from a co-working space or work from home
Company Overview