Note: The job is a remote job and is open to candidates in USA. Leidos provides operational and logistical support to the National Science Foundation and the United States Antarctic Program through its Antarctic Support Contract. The Antarctic Administrative Coordinator will provide administrative, organizational, communication, documentation, and office management support to ASC area management and the NSF at McMurdo Station during seasonal deployment.
Responsibilities
- Responsible for providing administrative support to ASC area management, senior leadership and McMurdo Station functional areas as required
- Actively support ASC programmatic goals, deliverables, metrics and contractual obligations
- Duties to include meeting scheduling and meeting facilitation
- Act as a point of contact for ASC area and station management
- Proactive problem-solving, information management and documentation
- Provide clear, timely and professional communication with ASC and The National Science Foundation (NSF) and external agency personnel
- Ensure professional management of confidential information, situations and documentation in accordance with all applicable policies, regulations and laws
- Physical activities require standard office-based tasks and occasional lifting in accordance with current Environmental, Health, and Safety (EH&S) policies
- Perform other duties as required and applicable including but not limited to:
- Support Emergency Operations Center (EOC) recorder role on a rotating 24/7 on-call basis
- Record, collate, edit, authorize and distribute meeting minutes
- Request, collate, edit and publish station reports on a regular timeline
- Provide review and editing to policy and procedure documents
- Update and distribute key informational products including organizational charts, personnel rosters or phone lists
- Proactively manage office space allocation for all of ASC, including subcontractors
- Assist in tracking ongoing projects, station trainings, tasks, and deadlines; follow-up as needed to ensure timely completion
- Provide station orientations, tours and support functions to newly arrived and/or distinguished visitor personnel
Skills
- The candidate in the position must complete the physical and dental examinations required by the NSF for deploying to Antarctica
- Due to contract requirements, US Citizenship is required
- Must obtain a Public Trust security clearance prior to start date
- High school diploma and 5+ years of prior related experience
- Excellent written and verbal communication skills, with demonstrated experience developing briefings
- Familiarity with business, scientific and/or military documentation and correspondence
- Must possess demonstrated professionalism, customer service focus, strong organizational and interpersonal skills
- Proficiency in the Microsoft Office suite (MS Word, MS PowerPoint, Teams, Outlook, and MS Excel) with particular emphasis on word processing, presentation, and spreadsheet applications
- Proficiency in Adobe Acrobat Pro
- Experience with administering processes that ensured security and integrity of confidential, and/or controlled data in accordance with established procedures
- Willingness and ability to deploy to Antarctica for extended periods
- Successful completion of Medical and Dental examinations required by the NSF for deployment to Antarctica
- Successful completion of drug screening and background check required by employer
- Successful completion of Federal Background Check required by the NSF
- Must be willing and able to lift and move items, parts, assemblies, and equipment up to the safety regulation maximum as required by the position
- Must be willing and able to perform physical activities including heavy lifting, climbing in and out of equipment, crawling, and working outdoors in extreme cold as required by the position
- Must be able to obtain and maintain facility credentials/authorization
- Previous Antarctic deployment to McMurdo Station
- Related experience in a scientific, government, DOE, or military office setting
Benefits
- A percentage increase for deployment to Antarctica
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