Note: The job is a remote job and is open to candidates in USA. Trinity Health is a healthcare organization focused on operational efficiency and quality care. The Analyst Strategic Sourcing will be responsible for data capture, analysis, and reporting to support the leadership team in achieving operational goals while managing procurement processes and contract compliance.
Responsibilities
- Research, collects & analyzes information. Identifies opportunities, develops solutions, & leads through resolution
- Collaborates on performance improvement activities as indicated by outcomes in program efficiency & patient experience
- Responsible for distribution of analytical reports
- Utilizes multiple system applications to perform analysis, create reports & develop educational materials
- Incorporates basic knowledge of Trinity Health policies, practices & processes to ensure quality, confidentiality & safety are prioritized
- Demonstrates knowledge of departmental processes & procedures & ability to readily acquire new knowledge
- Research & compiles information to support ad-hoc operational projects & initiatives
- Synthesizes & analyzes data & provides detailed summaries including graphical data presentations illustrating trends & recommending practical options or solutions while considering the impact on business strategy & supporting leadership decision making
- Leverages program & operational data & measurements to define & demonstrate progress, ROI & impacts
- Maintains a Working Knowledge of applicable federal, state & local laws / regulations, Trinity Health Integrity & Compliance Program & Code of Conduct, as well as other policies, procedures & guidelines in order to ensure adherence in a manner that reflects honest, ethical & professional behavior & safe work practices
- The Strategic Sourcing Analyst plays a key role in the day-to-day operations within the Strategic Sourcing division of Supply Chain Management. This role provides strategic support to the Sourcing Managers via a variety of essential activities with focus on supporting the division in obtaining annual financial goals
- Maintains knowledge of the Group Purchasing Organization's (GPO) and Trinity's contract portfolio to leverage and utilize appropriate agreements. Coordinates and maintains system compliance by optimizing these agreements. Has a thorough understanding of the review and analysis process to ensure a timely turn around on agreement approvals
- Works closely with the legal department and sourcing manager in the drafting and analyzing of communications between the organization and contracted partners. Communications may include a variety of items such as routine correspondence, contract amendments, and business agreements. Responsible for ensuring correct distribution, tracking, and understanding of said communications. Handles or assists in handling contract compliance issues based on complexity
- In conjunction with Sourcing Managers, supports competitive bidding process on direct and indirect supplies/services/equipment; pre-qualifies suppliers, supports RFP/RFI creation, accumulates responses, reviews product/service information to determine applicability and any outliers
- Drafts and completes execution of amendments to extend contract terms, participation of facilities, addition of products/or services, or other amendment requirements, as determined by contract requirements or as directed by Sourcing management leadership
- Responsible to complete contract lifecycle management system contract request, tier reporting, SIPs and Eloc
- Collects, cleans, and validates large datasets from multiple sources to ensure accuracy and integrity. Analyzes data to identify trends, patterns, and anomalies that inform business strategies. Develops and maintains dashboards, reports, and visualizations using tools such as Power BI, Tableau, Excel or similar platforms. Performs ad-hoc analysis and provides actionable recommendations to stakeholders
- Conducts category assessments including spend analysis, demand forecasting, supply market intelligence, and risk evaluation to identify value creation opportunities
- Readily speaks to the year over year spend differences and challenges within assigned portfolio
- Independently pursues contract optimization opportunities and brings opportunity assessments forward to the Sourcing Leadership team
- Analyzes markets to determine vendor sources and product/service/equipment/IT availability. Supports development of fact bases for major purchasing categories, including detailed understanding of descriptions of the product/service/equipment/IT offerings and price points; recommended suppliers; understanding capabilities of current suppliers
- Using working knowledge of contract construction, reviews, red lines and drafts language for discussion. Close working relationships with legal for contract issues requiring legal input
- Ensures effective handoff of executed contracts to business owner, Supply Chain verticals, and other stakeholder departments as applicable. This includes accurate PO placement, broad understanding of contract value and milestones, and implementation expectations
- Lends support for sourcing and contract management system(s). May include duties such as supervising audits on database information, producing reports from contract management system, reviewing information input by Sourcing Manager, suggesting processes to increase efficiency and effectiveness of contract systems and overall general support of processes surrounding contract management
- Works with other Supply Chain verticals to support processes and procedures that optimize the value of the Trinity Health-Supplier relationship
- Serves as a contact for RHM management team members as it relates to purchasing/sourcing issues. Provides guidance and investigates issues raised by ministries related to contracts
- Supports and contributes to process improvement that provides cost savings, increased efficiency and enhanced customer service
- Performs other duties as assigned
Skills
- Bachelor's degree with major course work in business, supply chain management, or data science and at least 3 (three) years of sourcing experience or an equivalent combination of education and work experience
- Comprehensive knowledge and skills in advanced data analytics and procurement practices including intermediate to advanced excel skills, knowledge of Power BI, Tableau, or similar applications
- Strong analytical skills, attention to detail, and the ability to communicate complex findings in a clear and concise manner. The ideal candidate is highly proficient in data visualization, statistical analysis, and business intelligence tools
- Knowledge of methods used in the access and use of information, the preparation of specifications, and the analysis of bids and contracts. Ability to set standards for and create and maintain accurate records and reports
- Ability to identify problems, utilize originality and ingenuity to make recommendations and decisions, and implement solutions. Demonstrated ability to identify, investigate, analyze, and resolve complex issues
- Excellent verbal and written communication skills
- Strong problem-solving skills with the ability to research problems and present findings with attention to detail and a high degree of accuracy
- Solid customer service qualities along with excellent interpersonal skills. Must be comfortable operating in a collaborative, shared leadership environment. Must have the ability to work effectively in a large, multi-level, geographically dispersed organization
- Ability to establish and maintain productive and positive working relationships with all stakeholders and external suppliers. Ability to work independently and in collaboration with others
- Proven prioritization, multi-tasking, and coordination skills within a fast-paced environment. Strong organizational skills and high level of initiative
- Personal presence is characterized by a sense of honesty, integrity, and caring with the ability to inspire and motivate others to promote the philosophy, mission, vision, goals, and values of Trinity Health
- Healthcare industry experience is preferred
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