Note: The job is a remote job and is open to candidates in USA. TDS Telecom is seeking an Administrator-Media Strategy to provide administrative support for its Media Strategy team. The role processes media invoices, manages vendors and purchase orders, resolves billing discrepancies, maintains tracking documentation, and coordinates with Accounts Payable to support accurate and timely payments.
Responsibilities
- Provide timely and consistent processing of media invoices:
- Perform detailed reviews of media invoices associated with media buys
- Perform invoice audits to maintain accuracy
- Investigate and resolve billing discrepancies and invoice aging issues in a timely resolution
- Support accrual preparation
- Maintain accurate media summaries to support campaign details, spend, and invoice status
- Contact vendors to clarify or dispute media charges
- Manage the purchase order (PO) administration activities to support media campaigns and associated spend:
- Create POs mandated by A/P and work with vendors to establish compliance
- Establish and maintain PO funding levels based on approved campaign budgets and durations
- Manage the internal processing of new and existing vendors to ensure timely and accurate billing and payment:
- Onboard new vendors as mandated by A/P
- Process vendor changes (address, DBA, etc.) for all media vendors as needed
- Liaise between A/P and vendors as needed to ensure invoices are compliant, received, and paid
- Maintain vendor, media, and campaign tracking documentation:
- Maintain and update the Media Master Contact List document to ensure accuracy and consistency across documents
- Support updates to the Master Tactic Snapshot spreadsheet and other tracking tools as required
- Provide administrative support for Media Strategy Team projects as needed
Skills
- Associate degree OR 2+ years professional work experience
- 2+ years marketing, project management, or customer service experience
- Prior experience in administration, advertising, marketing or media
- Detail oriented, deadline-driven, and able to manage multiple priorities simultaneously
- Professional written and oral communications skills
- Problem solving and analytical capabilities
- Ability to work collaboratively with a diverse range of people
- Analytical skills for invoicing
- Proficient with PC software applications such as MS Outlook, Word, Excel, PowerPoint
- Excellent organizational skills
- Experience with invoice processing, vendor administration, purchase order management, or financial tracking preferred
- Familiarity with xSuite desired
Benefits
- Medical Coverage (for associates scheduled to work 20 or more hours per week)
- Dental Coverage (for associates scheduled to work 20 or more hours per week)
- Vision Coverage (for associates scheduled to work 20 or more hours per week)
- Life Insurance (for associates scheduled to work 20 or more hours per week)
- 401(k) Plan (for associates scheduled to work 20 or more hours per week)
- Generous Vacation & Paid Sick Leave (for associates scheduled to work 20 or more hours per week)
- Seven Paid National Holidays & One Floating Holiday (for associates scheduled to work 20 or more hours per week)
- Paid Parental Leave (6 weeks after 12 months of employment; for associates scheduled to work 20 or more hours per week)
- Adoption & Surrogacy Assistance (for associates scheduled to work 20 or more hours per week)
- Employee Assistance & Wellness Programs (for associates scheduled to work 20 or more hours per week)
- Short-Term & Long-Term Disability (for associates working 30 or more hours per week)
- TDS Service Discounts (for associates working 30 or more hours per week)
- Education Assistance (for associates working 30 or more hours per week)
- Paid Volunteer Time (for associates working 30 or more hours per week)
- Opportunity for all associates to participate in Associate Resource Groups designed to encourage community and facilitate professional development
Company Overview