Note: The job is a remote job and is open to candidates in USA. The Arizona Department of Environmental Quality (ADEQ) works to protect and enhance public health and the environment in Arizona through science-based environmental regulation and effective engagement. The Administrative Services Officer 2 supports fiscal and business operations by managing financial planning, forecasting, reporting, budget development, fund analysis, legislative support, and personnel-related expenditures.
Responsibilities
- Financial Planning and Forecasting : Oversee financial planning, monitoring, and analysis, including revenue forecasting and expenditure projections in collaboration with program management
- Fund Health Assessment : Utilizing revenue and expenditure forecasts to determine cash balances and assess the overall financial health of the agency's funds
- Reporting and Data Integrity : Ensure data integrity and perform financial and statistical analysis to support reporting for all levels of management, including OSPB, JLBC, and legislative committees
- Legislative Suppor t: Monitor legislative bills impacting the agency and provide impact analyses and implementation support
- Collaborative Support: Confer with Section Managers and Division Directors to address their budgetary and federal funding requirements, and provide high-level customer service to all personnel
- Reconciliation : Reconcile annual spending plans for federal awards and state funds at the agency fund level
- Prepare monthly and quarterly statistical reports on state and federal fund sources
- Monitor funds, revenue, and cash balances to evaluate program longevity
- Forecast fee fund revenues and expenditures to determine appropriate fee levels
- Utilize financial systems (e.g., Tableau, Anaplan, AZ360) and other appropriate financial tools for budget and expenditure tracking/reporting
- Collaborate with section managers and division directors to develop financial plans and prepare budgets
- Prepare budget load and transfer documentation
- Partner with senior budget analysts to provide high-level financial support to program staff
- Collaborate with the business operations group to deliver reporting and advisory support regarding procurement budget availability. Manage and direct activities related to personnel support
- Monitor and record all personnel expenditures related spending
- Use the designated database to generate and review funding adjustments and various personnel-related records
- Provide budget guidance to the business operations team
- Develop and maintain team performance metrics in collaboration with team members
- Manage written correspondence and maintain essential project documentation
- Perform other duties as assigned (typically 5%-10%)
Skills
- ● Government accounting and budgeting principles, forecasting, resource allocation, and planning
- ● Funding mechanisms (appropriations, grants, fee-based) for complex governmental financial operations
- ● Federal regulations, Arizona Revised Statutes, and agency/State policies and procedures
- ● Researching and compiling information
- ● Applicable State statutes, rules, and regulations concerning the Department and section
- ● State government and department organizational structure
- ● Confidentiality
- ● Microsoft Office and G-Suite/Workplace
- ● Strong problem-solving, analytical, and data analysis skills, including the use of financial systems and software
- ● Proficiency in process improvement
- ● Excellent verbal and written communication of budget issues and financial information to all staff levels
- ● Effective time management
- ● Strong fact-gathering, statistical, and abstract analysis skills
- ● Excellent customer service for internal and external customers
- ● Analyze, interpret, and communicate complex financial data effectively
- ● Maintain professional relations and communicate well with all customers
- ● Collaborate productively in individual and group settings
- ● Prioritize, organize, and complete multiple tasks by deadlines
- ● Demonstrate organization, analytical skills, professionalism, and sound judgment in problem-solving and establishing priorities
- ● Complete accurate tasks and meet deadlines
- ● Work under pressure to meet deadlines, exhibiting initiative, prioritizing effectively, and adapting to changing priorities and assignments
- ● Learn and apply LEAN principles for continuous problem-solving and value creation
- ● Work independently with minimal supervision
- ● Work as a team player within several divisions
- ● Show initiative and adapt to changing priorities
- ● Respond to inquiries with tact and timely information
- ● Build positive relationships with staff and the public
- ● Provide accurate work and timely status reports
- ● Apply analytical skills and sound judgment to solve problems
- ● Travel or work remotely as required
- ● OR Minimum 3 years' experience in such fields as personnel, budget analysis, purchasing, accounting, data processing or related administrative services work
- ● OR Any combination of training and experience that meet the knowledge, skills, and abilities (KSAs)
- ● Bachelor's degree in accounting, finance or business administration preferred
Benefits
- 10 paid holidays per year
- Accrual of sick and annual leave beginning at 12 and 13 days per year respectively for full-time employees
- Paid Parental Leave-Up to 12 weeks per year paid leave for newborn or newly-placed foster/adopted child (pilot program).
- A top-ranked retirement program with lifetime pension benefits
- A robust and affordable insurance plan to include medical, dental, life, short-term and long-term disability
- An incentivized commuter club and public transportation subsidy program
- We promote the importance of work/life balance by offering workplace flexibility
- We offer a variety of learning and career development opportunities
- This position is available for remote work on a full-time basis within Arizona (including virtual office arrangements).
- By providing the option of a full-time or part-time remote work schedule, employees enjoy improved work/life balance, report higher job satisfaction, and are more productive.
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