Note: The job is a remote job and is open to candidates in USA. Certified Mobile Notary Service provides opportunities for new and experienced notaries to develop mobile notary signing careers. The Administrative Officer role involves traveling to signer locations, verifying identities, witnessing signatures, completing notarizations, handling mortgage and other documents, maintaining records, and protecting confidential information.
Responsibilities
- Travel to the signer’s requested location at the scheduled time
- Verify the identity of each signer using acceptable identification
- Confirm that signers are willing and aware before notarization
- Witness signatures and complete notarial certificates correctly
- Administer oaths or affirmations when required
- Guide signers through loan documents without offering legal or financial advice
- Check documents for missing signatures, initials, dates, and notarizations
- Follow all instructions provided by the hiring company
- Maintain accurate and organized notary journal records
- Protect personal, financial, and confidential client information
- Scan documents when scanbacks are requested
- Package and return documents by the required shipping deadline
- Communicate promptly with clients, signing services, escrow officers, and title companies
- Maintain professional appearance, conduct, and customer service
- Manage appointments, travel time, expenses, records, and contractor taxes
- Follow all applicable state notary laws and professional standards
Skills
- • No previous loan-signing experience is necessary to get started
- • Experienced agents should have a strong understanding of loan documents, signing-table procedures, document return requirements, confidentiality standards, and state-specific notary laws
- • Be at least 18 years old
- • Be legally authorized to work as an independent contractor in the United States
- • Meet all eligibility requirements established by their state
- • Hold an active Notary Public commission or be willing to obtain one
- • Complete Notary Signing Agent training or certification when required
- • Pass a background screening when required by a hiring company
- • Maintain a valid driver's license and reliable transportation for mobile assignments
- • Have a dependable computer, laptop, or tablet
- • Have a smartphone with reliable telephone and internet service
- • Have access to email, document-scanning applications, and online signing platforms
- • Be able to print and scan documents when assignments require it
- • Have access to a reliable dual-tray laser printer for loan-signing work
- • Maintain required state supplies, including a notary seal or stamp and journal
- • Obtain a surety bond when required by state law
- • Maintain Errors and Omissions insurance when required or requested
- • Be able to travel throughout a selected local service area
- • Be available for appointments during days, evenings, or weekends based on personal availability
- • Follow all state notary laws and regulations
- • Excellent attention to detail
- • Strong organizational and time-management skills
- • Professional verbal and written communication
- • Dependable transportation and punctuality
- • Basic computer, email, printing, and scanning abilities
- • Strong customer-service skills
- • The ability to follow detailed written instructions
- • The ability to work independently with minimal supervision
- • Sound judgment and professional integrity
- • Respect for privacy and confidential information
- • The ability to remain calm and courteous during appointments
- • The ability to identify errors before returning completed documents
- • A professional appearance and positive attitude
- • Familiarity with mortgage and real estate documents, or a willingness to learn
Benefits
- Flexible hours and the ability to work part-time or full-time based on availability
- Ability to establish your own schedule and choose your preferred service area
- New agents may receive access to certification training and career guidance
- New agents may receive access to notary supplies
- New agents may receive access to background-screening resources
- New agents may receive information about companies that hire Notary Signing Agents
- Experienced agents may benefit from professional networking, business exposure, directory listings, and career resources
- Experienced agents may receive access to information about signing platforms and companies that contract with Mobile Notary Signing Agents
Company Overview