Note: The job is a remote job and is open to candidates in USA. Cornell University is seeking a highly organized, detail-oriented Administrative Coordinator to support the Brooks School of Public Policy and other departments within its Alumni Affairs and Development division. The role involves providing comprehensive administrative, operational, and logistical support to senior advancement leaders, ensuring smooth operations for fundraising and engagement efforts.
Responsibilities
- Provide administrative support to the Pod Leader and Chief Development Officers, including scheduling, correspondence, documentation, and record management
- Prepare, track, and organize correspondence, proposals, reports, and meeting materials
- Serve as a helpful point of contact for alumni, volunteers, and advisory council members by responding to inquiries and preparing requested materials
- Maintain accurate records and data integrity, including contact reports, volunteer tracking, and event coding
- Organize and maintain shared digital files and departmental resources to ensure accessibility and accuracy
- Coordinate all travel arrangements for the Pod Leader and Chief Development Officers, including itineraries, lodging, and meeting logistics
- Ensure travel arrangements are cost-effective and comply with university guidelines
- Process bills, travel vouchers, and expense reimbursements for multiple colleges and units
- Assist with budget tracking and account monitoring
- Coordinate financial documentation, including vendor contracts, purchase orders, invoices, deposits, and event-related expenses
- Reconcile expenses associated with engagement programs, reunions, and annual fund activities
- Coordinate calendars for the Pod Leader and Chief Development Officers to ensure efficient scheduling and clear communication
- Serve as a close partner to the Director of Alumni Engagement, coordinating logistics for events, meetings, and programs, such as advisory council meetings, donor activities, and dean’s office engagements related to development priorities
- Collaborate with academic administrative offices and advancement colleagues on multi-unit meetings and briefings
- Assist with agendas, briefing materials, event materials, and follow-up communications
- Participate in relevant university training and professional development opportunities
- Stay current with tools, technologies, and best practices that support the role
- Contribute ideas and recommendations to support departmental goals
- Participate actively as a member of a collaborative and supportive team
Skills
- A cover letter and resume outlining your interest and how your experience and goals align with the potential for mutual success in the role are required for consideration
- Associate's degree and 2 to 4 years of relevant experience, or equivalent combination
- Strong interpersonal, verbal, and written communication skills, with the ability to work effectively with faculty, staff, alumni, volunteers, and senior administrators across multiple colleges/units
- Excellent organizational skills and attention to detail, with the ability to juggle multiple tasks, prioritize effectively, and meet tight deadlines
- Demonstrated ability to maintain confidentiality and exercise sound judgment while working with sensitive and highly confidential information
- Technological proficiency, including experience with Microsoft Office products (Outlook, Teams, Excel), desktop applications, databases, and online systems; comfort learning and using emerging tools and AI-supported platforms
- Experience coordinating meetings, events, or logistics, including preparing materials, managing budgets or accounts, and handling vendor or financial documentation
- Ability to build inclusive working relationships and work collaboratively within a multi-college pod environment
- Demonstrated adaptability and comfort working in a fast-paced, evolving environment that encourages creative problem-solving and continuous improvement
- Familiarity with Cornell University policies, procedures, and administrative systems
- Experience supporting Alumni Affairs and Development or working within a higher education advancement environment
- Knowledge of PeopleSoft, Salesforce, or similar financial and CRM systems
Benefits
- This position is eligible for a hybrid work arrangement. Employees typically perform this role on-campus 2 days per week and remotely 3 days per week. The university reserves the right to modify, suspend, revoke or terminate the hybrid work arrangement at any time.
- Cornell receives national recognition as an award-winning workplace for our health, wellbeing, and sustainability.
- Our benefits programs include comprehensive health care options, generous retirement contributions, access to wellness programs, and employee discounts with local and national retail brands.
- Our leave provisions include health and personal leave, three weeks of vacation and 13 holidays: Martin Luther King, Jr. Day, Memorial Day, Juneteenth, Independence Day, Labor Day, Thanksgiving and the day after, and an end of the year winter break from December 25-January 1.
- We also offer two additional floating holidays.
- Cornell's impressive educational benefits include tuition-free Extramural Study and Employee Degree Program, tuition aid for external education, and Cornell Children's Tuition Assistance Program.
- Visa sponsorship is not available for this position.
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