Note: The job is a remote job and is open to candidates in USA. Risant Health is a nonprofit affiliate of Kaiser Foundation Hospitals focused on transforming healthcare through value-based care. The Administrative Coordinator will be responsible for coordinating scheduling across integration teams, maintaining master trackers, and ensuring that integration activities are organized and aligned with enterprise priorities.
Responsibilities
- Serve as the central scheduling point of contact for Risant Health integration work, owning end-to-end scheduling coordination across all integration and associated functional teams and incoming organizations as new organizations are onboarded, including resolving conflicting priorities and aligning calendars across multiple stakeholders and time zones. Maintain exceptional accuracy and attention to detail, ensuring scheduling information, participant lists, and meeting logistics are complete, current, and error-free with minimal oversight
- Build and maintain master trackers for integration meetings, milestones, requests, and cross-team dependencies to ensure timely visibility and follow-through. Conduct routine reviews of schedules and tracking tools to identify gaps, inconsistencies, and risks before they impact integration activities
- Partner with the Leader of Integration Management & Performance, Chief of Staff, Administrative Lead, and Executive Assistants to report status, proactively surface risks, and keep integration scheduling aligned with enterprise priorities
- Manage meeting setup, logistics, and related communications for integration sessions, including agendas, invites, and follow-up tracking. Coordinate with stakeholders to ensure participants complete required regulatory and organizational training or prerequisites in advance of relevant meetings and activities
- Provide backfill and central scheduling support for the broader administrative and EA team outside of integration work, including coverage for core scheduling and calendar needs during peak periods and absences
Skills
- High School Diploma
- Five (5) years of progressively complex scheduling experience in a corporate environment with some general administrative experience
- Technical Proficiency: Skilled in calendar management tools, Microsoft Office Suite (Word, Excel, Outlook), and virtual meeting platforms like Microsoft Teams, with a strong understanding of video conferencing etiquette
- Some college coursework, an Associate's degree, or additional relevant education or training
Benefits
- A comprehensive benefits package
- Wellness programs
- Retirement savings
- Relocation support as applicable
Company Overview