Note: The job is a remote job and is open to candidates in USA. Advocate Health Care is seeking an experienced Administrative Assistant II to support its Illinois Division for Radiology in a primarily remote, full-time role. The position manages calendars, travel, meetings, communications, documents, reports, records, research, office equipment, and administrative project details, while potentially training other administrative staff.
Responsibilities
- Schedules and prioritizes calendars for appointments, meetings, and travel
- Assists with travel arrangements and expense reporting
- Organizes all aspects of meetings and events, including (but not limited to) agenda preparation, site selection, and document development
- Answers, screens, and initiates phone calls. Greets visitors, providing procedural information and answering inquiries related to operational and substantive matters
- Resolves problems and prioritizes needs using in-depth knowledge or policies and procedures
- Performs complex word processing and document creation, including crafting/drafting correspondence, etc. with little to no guidance/instruction
- Compiles reports, graphics, and statistical data. Creates reports independently (or with little instruction) and displays data to support needs, including the generation of existing reports
- Maintains filing systems and confidential records
- Opens, reads, and prioritizes mail, initiating return correspondence as appropriate
- Conducts independent research and complex analyses, summarizing information to support administrative needs
- Operates and maintains office equipment; may order supplies as needed
- Coordinates administrative details of special projects
- May act as a resource, providing training to other administrative staff
Skills
- Typically requires 3 years of administrative support experience
- Advanced time management and prioritization
- High degree of confidentiality
- Initiative and independent problem-solving
- Strong written and verbal communication skills. Ability to communicate with various individuals tactfully and effectively, including highly visible customers/leaders
- Proficiency in Microsoft Office (Excel, PowerPoint, Word)
- Ability to create simple to complex documents, reports, graphs/charts, and presentations
- Strong organizational ability and attention to detail
- High School Graduate
- Normal office environment; occasional lifting up to 20 lbs
- Prolonged periods of sitting, standing, and keyboard use
Benefits
- Primarily a remote position
- Full-time hours (Monday through Friday)
Company Overview
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