Note: The job is a remote job and is open to candidates in USA. LCMC Health is hiring an Administrative Assistant to provide administrative, clerical, receptionist, and staff support for organizational operations. The role supports department staff and assists patients and visitors with directions, service information, and concierge needs.
Responsibilities
- Performs secretarial tasks for multiple professionals and supervisors/managers in the department to support department operations:
- Types letters, memoranda, reports, contracts, forms, manuals, documents and other materials from drafts or standard formats using MS Word. Proofreads and corrects completed work
- Coordinates activities, meetings, schedules, recording and transcription of monthly staff meetings, and other department meetings as needed
- Organizes and maintains department files and ensures that all materials are filed accurately and in a timely manner. Maintains confidentiality of information
- Enters data into spreadsheets or existing databases including referrals and verbal orders. Runs and distributes routine reports. Maintains lists and logs
- Provides clerical support to facilitate smooth operation of the department:
- Sorts and distributes department mail and answers routine correspondence on own initiative
- Maintains, monitors, and orders office supplies, letterhead, and envelopes
- Performs a variety of other clerical tasks including, but not limited to makes copies, sends and receives faxes
- Maintains adequate supply of forms
- Handles files, schedules and correspondence for senior staff
- Telephone and receptionist duties:
- Serves as first point of contact for visitors and callers to the department or facility
- Answers and screens telephone calls and takes accurate messages
- Responds to inquiries from callers and visitors or refers to department staff
- Takes calls from field staff regarding schedule changes and advises field staff when patients do not need to be seen due to hospitalization or other transfer
Skills
- Required: High School Diploma/GED or equivalent OR 2 years of work experience in an office/healthcare setting
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