Note: The job is a remote job and is open to candidates in USA. Drumm Law, LLC is a 100% virtual law firm serving breweries and franchise clients. The Administrative Assistant will support attorneys, clients, the CEO, and the broader firm through inbox and calendar management, scheduling, file organization, client communications, and administrative coordination. The role also provides marketing and social media support, including content scheduling, engagement monitoring, online reviews, and digital marketing projects.
Responsibilities
- Monitoring attorney email inboxes and identifying messages that require action, follow-up, or attorney attention
- Helping ensure that client emails and other communications receive timely responses
- Arranging meetings, conference calls, video calls, and other appointments
- Assisting with client intake, follow-up communications, and other administrative tasks as needed
- Maintaining organized electronic files and saving documents using the firm’s naming and filing conventions
- Assisting with organizing firm functions and meetings including our annual retreat
- Managing the CEO’s inbox and responding to client inquiries as needed
- Managing and maintaining professional and personal calendars
- Scheduling professional and personal appointments, meetings, calls, travel, and other commitments
- Keeping track of action items and helping ensure that commitments do not fall through the cracks
- Coordinating personal appointments and errands that can reasonably be handled remotely
- Serve as a trusted organizational partner—not merely someone who puts appointments on a calendar
- Work closely with the team to maintain a consistent social media posting schedule while contributing to content creation that boosts engagement and visibility
- Monitor and manage the firm’s social media presence by tracking comments, messages, and interactions, responding promptly and professionally and escalating concerns to appropriate personnel
- Assisting with online reviews, directory listings, basic performance metrics, and other aspects of the firm’s digital presence
- Supporting marketing projects, campaigns, and special assignments as needed
Skills
- • A Strong Communicator: You're professional, clear, and friendly in both written and verbal communication
- • Detail-Oriented: You have a sharp eye for detail, take pride in producing high-quality work, and rarely make the same mistake twice
- • Proactive: You're a problem-solver who takes initiative and doesn't wait to be told what to do
- • Discreet and Trustworthy: You can handle confidential client information and personal scheduling details with maturity and good judgment
- • Tech-Savvy: Comfortable using multiple software tools. Experience with Outlook office is a big plus
- • Flexible and Adaptable: You're willing to wear many hats and help out wherever needed
- • Availability to work until 5:30 PM MST
- • Experience working in the legal field is strongly preferred
- • Experience in an administrative assistant, executive assistant, legal assistant, office manager, customer service, or similar role strongly preferred
- • Experience supporting multiple professionals or a team in a fast-paced environment strongly preferred
- • Experience with social media management, content scheduling, online engagement, or digital marketing strongly preferred
- • Experience using AI tools to streamline workflows, organize information, draft routine communications, or manage administrative tasks is a big plus
- • Familiarity with legal processes, terminology, and software is a plus
Benefits
- Work From Home: We’ve been a virtual firm since 2010—before it was cool
- Fun and Laid-Back Culture: We believe in working hard and having fun while doing it
- Opportunities for bonuses and raises
- Paid Time Off
Company Overview