Note: The job is a remote job and is open to candidates in USA. UtiliSave LLC is an industry leader in utility bill auditing and energy efficiency services, with more than 35 years of experience and over $700 million in identified savings. The Administrative Assistant will support operational, client-service, and executive workflows by managing priorities, preparing accurate work products, maintaining records, monitoring follow-ups, and assisting with research and special projects.
Responsibilities
- Own calendars, priorities, and follow-ups so deadlines are hit without chasing
- Turn rough inputs, including notes, emails, and spreadsheets, into clean, accurate, ready-to-use work product
- Keep shared drives, trackers, files, and records current and organized
- Monitor open items, close loops, and flag issues early before they become problems
- Support day-to-day communication with internal and external stakeholders in a prompt, professional manner
- Assist with research, special projects, and administrative tasks across operations, client service, and leadership functions
- Handle sensitive information with discretion and good judgment
Skills
- 2+ years of experience in an administrative, operations, executive assistant, client service, or similar support role, ideally in a demanding professional environment
- Bachelor's degree required
- Excellent written and verbal communication skills
- Professional presence across phone, email, and video
- Very strong attention to detail and organizational discipline
- Ability to manage multiple moving pieces without losing track, missing steps, or getting flustered
- Ability to work independently once expectations are clear and collaborate effectively when needed
- Strong research, follow-through, and problem-solving skills
- Strong proficiency in Microsoft Outlook, Excel, and Word, plus comfort with common online collaboration tools
- Fast to learn systems, strong with lists and task tracking, and motivated by clean execution
- Phyton programming skills a plus and should be noted in your submission
- Prior experience in professional services, legal, finance, consulting, or similarly fast-paced environment is a plus
Benefits
- Health insurance
- Dental insurance
- Vision insurance
- 401(k) with company match
- Paid time off
Company Overview