Note: The job is a remote job and is open to candidates in USA. Icon is a company that creates winning ads and branded content for rapidly growing DTC and enterprise companies. They are seeking a full-time administrative assistant to support their operations team by managing various tasks such as outreach, research, scheduling, and documentation.
Responsibilities
- Outreach and follow-up: sending personalized messages across email, SMS, and LinkedIn, and staying on top of replies so nothing sits unanswered
- Research and list building: finding the right contacts, verifying details, and keeping our target lists accurate
- CRM hygiene: logging activity, updating records, flagging what's stale, and keeping the pipeline clean enough to trust
- Scheduling and inbox support: booking calls, managing calendars, and handling routine correspondence
- Data entry and reporting: pulling numbers into trackers, tidying spreadsheets, and preparing simple recurring reports
- Documentation: writing down how things get done so the process survives past you doing it
Skills
- Organized in a way that survives chaos
- Ability to write clearly and sound like a person, not a template
- Comfortable with volume and with rejection
- Ability to follow instructions closely but not need to be told every step twice
- Reliable about hours and responsive during working window
- Prior VA, sales support, customer service, or admin experience
- Familiarity with CRMs, Google Workspace, and spreadsheets
- Marketing or outbound experience
Benefits
- Full-time, fully remote
- Paid trial assignment as part of the hiring process
Company Overview
Company H1B Sponsorship