Note: The job is a remote job and is open to candidates in USA. Florida Gulf Coast University provides a collaborative higher education environment and is seeking an Administrative Assistant to support the Director of Core Skills. The role manages administrative operations, records, correspondence, meetings, projects, budgets, and coordination across university offices, including support for accreditation and digital badging initiatives.
Responsibilities
- Provides administrative assistance to the director, including responsibilities such as managing calendars, composing correspondence, editing presentations, and handling travel arrangements
- Serves as the liaison to various constituents through correspondence, phone, and in-person contact, including responsibility for unit reception
- Manages specialized record keeping for the QEP (Quality Enhancement Plan) project to ensure compliance with accreditation requirements. This includes the annual assessment of the project and preparation of reports for accrediting bodies. Communication and collaboration across the university, coordinating with multiple offices involved in the QEP project to gather and organize necessary data and documentation
- Supports FGCU Digital Badging database. Coordinates students and faculty and/or staff interviews
- Coordinates a wide variety of projects, such as events, conferences, and meetings
- Coordinates office operations and services such as personnel, budget preparation, and control
- Collects information, conducts research, and prepares materials for use in management or departmental discussions/meetings or for decision-making purposes
- Creates or maintains unit filing systems or workflows and maintains confidential information
- Drafts or reviews correspondence or other documents
- Maintains office supply inventory, interacts with vendors, or serves as contact for space, equipment or facility issues
- May supervise or serve as a lead for other staff, including students
- Provides transactional maintenance of funds and accounts of several units, departments, or colleges
- Performs other job-related duties as assigned
Skills
- This position requires a high school diploma and six years of full-time experience directly related to the job functions
- Experience operating a personal computer and proficient with Microsoft Office (Word, Excel, Access, and Outlook)
- Any appropriate combination of relevant education, experience, and/or certifications may be considered
- Bachelor's Degree from an accredited institution in an appropriate area of specialization
- Work experience in a higher education setting
- Experience with Ellucian Banner, Cognos, and Gulfline
- Knowledge of Higher Education accreditation process
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