Note: The job is a remote job and is open to candidates in USA. Professional Alternatives is a growing commercial property tax consulting firm, and they are seeking an Administrative Assistant to provide direct support to the President. The role involves managing administrative operations, invoicing, and documentation management while requiring strong organizational skills and the ability to thrive in a fast-paced environment.
Responsibilities
- Manage high-volume invoicing and billing processes, ensuring accuracy and timely completion
- Coordinate communications with county appraisal districts and other governmental entities
- Schedule property tax hearings, meetings, appointments, and calendar activities
- Organize, maintain, and manage electronic files, records, and documentation
- Prepare, edit, and manage documents utilizing Adobe Acrobat
- Conduct research on prospective clients, commercial properties, and business development opportunities
- Create, update, and maintain spreadsheets, reports, and tracking systems
- Monitor deadlines and ensure all required documentation and submissions are completed on time
- Assist with correspondence, administrative projects, and operational support as needed
- Maintain confidentiality of sensitive company and client information
- Support the President with daily administrative needs and special projects
- Establish and maintain practical workflows, tracking systems, and standard operating procedures to streamline day-to-day operations and provide accountability across all business activities
Skills
- Minimum of 8 years of administrative support experience required
- Advanced proficiency in Microsoft Excel and Adobe Acrobat required
- Proven ability to work independently and effectively in a fully remote environment
- Exceptional organizational, time management, and multitasking skills
- Strong written and verbal communication abilities
- High attention to detail and accuracy
- Self-motivated, proactive, and resourceful with a strong sense of ownership and accountability
- Passionate about their work and committed to delivering high-quality results
- Highly driven and able to thrive in a small business environment
- Comfortable wearing multiple hats and supporting a growing organization
- Experience within Commercial Real Estate, Property Tax Consulting, Insurance, Oil & Gas, Mortgage, Title Services, or other Professional Services environments strongly preferred
Benefits
- Competitive Compensation + Full Benefits
- PTO
- 401(k)
Company Overview