Note: The job is a remote job and is open to candidates in USA. The Ohio State University is a leading educational institution, and they are seeking an Administration Assistant for the Division of General Internal Medicine. This role provides essential administrative and programmatic support, managing schedules, coordinating meetings, and assisting with grant preparations.
Responsibilities
- Coordinate and maintains appointment calendars; schedule and coordinate meetings, conferences, educational programs, and special events including logistics; attends and records minutes of meetings; transcribes and distributes meeting records
- Manage purchasing and arrange national and international travel and lodging arrangements; collect receipts, prepare requests for, and track reimbursement of expenses for travel, meals, research office and lab supplies, working within Workday
- Drafts and prepare correspondence; prepare reports, tables, and slides for presentations
- Assist with preparation of grant application documentation, letters of support, manuscripts, and research reports
- Assist faculty with preparation of credentialing and promotion & tenure documents
- Update faculty CV (curriculum vitae)
- Monitor and track financial balances for faculty Continuing Medical Education (CME) and start up
- Maintain General Internal Medicine programmatic files; answer inquiries; serve as a liaison for faculty, staff, investigators, administration, and external collaborators. Establish and maintain files
- Serve as the initial point of inquiries related to departmental policy and procedures
- Handles confidential matters professionally and appropriately
- Perform related and/or additional job duties as assigned by direct supervisor
Skills
- Coordinate and maintains appointment calendars; schedule and coordinate meetings, conferences, educational programs, and special events including logistics; attends and records minutes of meetings; transcribes and distributes meeting records
- Manage purchasing and arrange national and international travel and lodging arrangements; collect receipts, prepare requests for, and track reimbursement of expenses for travel, meals, research office and lab supplies, working within Workday
- Drafts and prepare correspondence; prepare reports, tables, and slides for presentations
- Assist with preparation of grant application documentation, letters of support, manuscripts, and research reports
- Assist faculty with preparation of credentialing and promotion & tenure documents
- Update faculty CV (curriculum vitae)
- Monitor and track financial balances for faculty Continuing Medical Education (CME) and start up
- Maintain General Internal Medicine programmatic files; answer inquiries; serve as a liaison for faculty, staff, investigators, administration, and external collaborators. Establish and maintain files
- Serve as the initial point of inquiries related to departmental policy and procedures
- Handles confidential matters professionally and appropriately
- Perform related and/or additional job duties as assigned by direct supervisor
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