Note: The job is a remote job and is open to candidates in USA. The AES Group is a technology and engineering consulting company that delivers solutions using cloud, data, AI, engineering, and other emerging technologies. The company is seeking an experienced Accounts Payable and Procure-to-Pay specialist for a focused 3-month engagement to clean up end-to-end A/P processes, configure SAP Ariba, strengthen controls, improve invoice processing, and leave streamlined procedures and documentation for the internal team.
Responsibilities
- A/P Process Deep Dive & Cleanup
- Understand current A/P processes end to end, identify legacy practices and manual workarounds, and drive a prioritized cleanup
- Resolve exceptions and process gaps during the engagement — not just document them — leaving processes measurably cleaner and more standardized; addressing highlighted specific use cases by category
- SOX Controls — Ensure Solid & Streamlined
- Confirm robust SOX controls exist across the procure-to-pay cycle and streamline them to remove duplication and manual effort
- Validate clear segregation of duties (SoD), payment-run controls, and duplicate-payment detection, with a documented control/SoD matrix
- Produce audit-ready, controlled documentation and, where applicable, test scripts
- Right Purchase Vehicle by Category
- Recommend the appropriate purchase vehicle for each category of purchase — Blanket Purchase Order (BPO), standard PO, release/contract order — based on business need, spend profile, and control requirements
- Provide a clear decision matrix mapping purchase category to document type, with supporting Ariba configuration to enable consistent usage
- Touchless Invoicing with 2/3-Way Match
- Increase straight-through (touchless) invoice processing as far as practical while maintaining appropriate control
- Define and configure 2-way and 3-way match rules and tolerance thresholds by purchase type, balancing automation against control risk
- Redesign exception handling and resolution routing to reduce manual A/P intervention
- Tax Processes & Accurate Ship-To
- Take ownership of tax setup within P2P and sourcing processes upstream so correct ship-to locations are captured and drive the right tax allocation from the start
- Prioritize the top 5–10 use cases with the greatest dollar impact — fix the data points, correct ship-to logic, defaults, and validation at request and invoice requirements so no downstream cleanup is needed ongoing
- Fixed Assets & Tax-Audit Readiness
- Ensure fixed-asset purchases are properly categorized and documented within the procurement and invoicing flow
- Establish organized, well-structured records to support state and local tax audits, including exemption documentation where relevant
Skills
- Hands-on SAP Ariba expertise (required) — direct experience operating Ariba Buying & Invoicing, including matching rules, tolerances, approval workflows, and exception routing
- A/P and Procure-to-Pay depth — proven track record improving invoice-to-pay processes, touchless processing, and PO compliance
- SOX / internal controls — practical experience designing and streamlining P2P controls, SoD, and payment integrity controls
- Indirect tax awareness — working knowledge of sales/use tax as it relates to ship-to accuracy, taxability, and audit support
- Fixed-asset and records discipline — experience categorizing fixed-asset spend and maintaining audit-ready documentation
- Execution mindset — able to work independently, drive cleanup to completion, and transfer knowledge to internal teams within a compressed timeframe
- Data analytics and management — strong Excel skills, including pivot tables, lookups, filtering, data cleansing, and basic trend analysis, with the ability to organize large A/P and P2P data sets, identify patterns, quantify issues, and translate findings into actionable process improvements
- Experience in financial services or another regulated industry
- Familiarity with BPO / release-order structures and PO-only operating models
- Exposure to A/P KPI reporting (touchless rate, exception aging, PO compliance, cycle time)
- Prior experience partnering with tax, finance, and supplier-management stakeholders
Company Overview