Note: The job is a remote job and is open to candidates in USA. Otto Aerospace is developing a fifth-generation business jet focused on sustainability, advanced aerodynamics, and high-precision composites. The Accounts Payable Coordinator will process invoices and payments, manage vendor and expense activities, support reconciliations and month-end close, and assist with audits and finance transformation projects.
Responsibilities
- Set up new vendors, process changes to existing vendors
- Communicate with vendors regarding initial payment set up, payment status, invoice requests and other inquiries
- Classify vendor tax reporting status based on documentation provided
- Review invoices, and enter/upload invoices in SAP for approval
- Match invoices to approved purchase orders, research any discrepancies
- Review business expense reimbursements comply with company policy, have adequate support, and code to correct GL account
- Daily review of corporate credit card charges, expense coding, department classification and receipts
- Weekly payment process identifying invoices due and payable and payment method (ACH, wire, online bill pay)
- Reconciliation of payments processed (accounting system/bank)
- Month-end close support (credit card statement reconciliation, cutoff of invoice process and AP sub-ledger to GL reconciliation, AP KPI’s)
- External audit support
- Maintain financial records in accordance with GAAP and organizational standards
- Support critical finance transformation projects (automation, systems implementation) for the Accounts Payable function
- Develop an expanding understanding of Otto Aviation’s business and accounting practices, systems, and procedures
Skills
- High school diploma at a minimum
- At least 3 years of experience in a similar role
- Experience with SAP and Concur
- Proficient in processing invoices with purchase orders
- Ability to attend to detail and work in a time-conscious and time-effective manner
- Excel expert user, MS Word, data entry skills
- Job related technical knowledge necessary to complete the job (basic accounting, sub-ledger to GL interface, knowledge of full accounts payable cycle)
- Ability to handle sensitive, confidential information
- Understanding of current accounting trends
- Ability to problem solve
- Critical thinking skills
- Ability to investigate and research invoices and purchase orders
- This is a remote role with occasional travel to Fort Worth, Texas and/or Jacksonville, Florida
- Applicants must be legally authorized to work in the U.S
- Associate's degree in business, accounting or finance, preferred
Benefits
- Remote role
- Subsidized medical, dental, and vision coverage
- 401(k) opportunities
- Paid short-term disability
- Voluntary long-term disability and additional term life
- 15 paid days off
- 13 paid holidays
- Paid sick leave
- Depending on seniority and role, potential bonuses
- Depending on seniority and role, stock options
Company Overview