Note: The job is a remote job and is open to candidates in USA. LaSalle Network is partnering with a client to hire an Accounts Payable Associate for a fully remote, contract-to-hire opportunity. The role manages vendor setup and maintenance, validates sensitive tax and banking documentation, supports 1099 reporting and reconciliations, and contributes to accounts payable controls and process improvements.
Responsibilities
- Own the end-to-end vendor setup process, including creating, updating and maintaining vendor records in the accounts payable system
- Review and validate vendor documentation (W-9s, tax forms, contracts, banking information and supporting records) to ensure accuracy and compliance
- Maintain vendor master data (payment terms, tax IDs, addresses, remittance details and banking information) to ensure data integrity
- Partner with vendors and internal teams to resolve setup issues, discrepancies and vendor account inquiries
- Verify vendor banking changes and help maintain strong internal controls for sensitive payment information
- Support 1099 reporting by ensuring vendor tax classifications and documentation are accurate and up to date
- Assist with vendor statement reconciliations, invoice inquiries and past-due notice investigations as needed
- Support month-end and year-end close activities related to vendor maintenance and accounts payable operations
- Participate in process improvement initiatives and special projects to strengthen AP controls and vendor master governance
Skills
- 3+ years of accounts payable experience, with a strong emphasis on vendor setup, vendor maintenance and/or vendor master data management
- Thorough understanding of vendor onboarding processes, vendor compliance requirements and 1099 reporting
- Experience reviewing W-9s, tax documentation, banking information and vendor records
- Strong attention to detail with a commitment to data accuracy and internal control compliance
- Strong verbal and written communication skills, with the ability to interact professionally with vendors and internal stakeholders
- Ability to manage multiple priorities and work independently in a fast-paced environment
- Experience handling confidential information with discretion; ability to identify issues and escalate risks appropriately
- Knowledge of escheatment processes preferred
Benefits
- LaSalle Network consultants are eligible to enroll in benefits.
- Fully remote work model.
- Medical coverage for temporary Field Employees.
- Dental coverage for temporary Field Employees.
- Vision coverage for temporary Field Employees.
- Family Medical Leave is provided.
- Workers' Compensation is provided.
- Paid Leave is provided.
- Sick Leave is provided.
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