Note: The job is a remote job and is open to candidates in USA. The START Center for Cancer Research is an oncology clinical research site network. The Accounts Payable Analyst supports day-to-day accounts payable operations across U.S. and EU entities, including vendor management, payment preparation, reconciliations, close support, and inquiry resolution.
Responsibilities
- Support vendor onboarding by collecting and validating tax forms, banking information, contact details, and other required documentation
- Review vendor records for completeness and accuracy before activation, and maintain vendor master data, including payment terms, addresses, tax information, and inactive status
- Prepare domestic and international vendor payments through ACH, check, wire transfer, virtual card, or other approved payment methods, and support weekly pay cycles and urgent payment requests
- Research and resolve returned payments, unapplied credits, payment discrepancies, and outstanding checks
- Serve as the service-oriented point of contact for vendors and internal stakeholders on invoice status, payment timing, and account balances, delivering timely, accurate, and professional support and escalating complex matters to the AP Manager as appropriate
- Support AP month-end and year-end close activities, including accrual support and follow-up on outstanding invoices and credits
- Reconcile vendor statements and investigate outstanding or missing invoices
- Review AP aging reports and resolve old or unusual balances
- Prepare reports on outstanding invoices, upcoming payments, unapplied vendor credits, and payment exceptions, and support Finance with research into vendor costs by entity, cost center, and expense category
- Assist with audit requests and provide supporting documentation as needed
- Maintain and follow documented AP procedures, and flag opportunities to improve accuracy, efficiency, and controls
- Support AP projects, training, and automation initiatives
Skills
- Experience with NetSuite or a comparable ERP
- Proficiency in Microsoft Excel, including the ability to work with large volumes of transactional data and support reconciliations and reporting
- Strong attention to detail and a commitment to accuracy, timeliness, and confidentiality
- Strong organizational and time management skills, with the ability to work independently, manage competing priorities, and meet deadlines
- Exceptional written and verbal communication skills and a professional, service-oriented approach, with the ability to build and maintain positive relationships with vendors and internal stakeholders
- Bachelor's degree in accounting, finance, or a related field
- An associate degree with equivalent relevant experience will be considered
- 3+ years of accounts payable experience, including invoice processing, discrepancy resolution, payment preparation, and vendor communication
- Experience in a multi-entity environment
- Exposure to international AP, multi-currency transactions, and VAT
Benefits
- 401(k) retirement savings plan with employer match
- Eligibility for an annual performance bonus, based on role and company results
- Generous paid time off and paid holidays
- Comprehensive medical, dental, and vision coverage and optional insurance options
- Company paid life and disability insurance for added financial protection
- Employee Assistance Program (EAP) providing confidential, no-cost support for you and your family from day one
- Flexible FSA and HSA plans to support your financial wellness
- A supportive environment that values balance, wellbeing, and flexibility
- A collaborative, creative workplace that values continuous learning, professional growth, shared ideas, inclusivity, and innovation
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