Note: The job is a remote job and is open to candidates in USA. Verdantas is an environmental consulting and sustainable engineering company focused on data-driven solutions for environmental and infrastructure challenges. The Part-Time Accounting Assistant will support accounting and business operations by maintaining financial records, tracking invoices and payments, reconciling information, preparing Excel reports, and helping resolve discrepancies and support billing processes.
Responsibilities
- Maintain and update invoice tracking spreadsheets, project billing logs, and contract status records
- Review and reconcile information across accounting systems, spreadsheets, contracts, project documentation, and supporting records to ensure accuracy and completeness
- Track invoice submissions, payment status, outstanding balances, and collection activities
- Assist with accounts receivable follow-up, including preparing payment reminders, documenting customer communications, and escalating payment concerns when needed
- Create, update, and maintain reports using Microsoft Excel, including formulas, filters, lookups, pivot tables, and basic financial analysis tools
- Identify, research, and help resolve discrepancies, missing information, and data inconsistencies
- Organize and maintain electronic contract files, project documentation, and financial records in accordance with established filing procedures
- Assist with data gathering, reporting requests, accounting operations, billing activities, and process improvement initiatives
- Maintain detailed records of findings, corrective actions, and project-related information while following established procedures and internal controls
Skills
- Associate's or Bachelor's degree in Accounting, Finance, Business Administration, or a related field
- Strong proficiency in Microsoft Excel, including formulas, functions, sorting and filtering, data validation, VLOOKUP/XLOOKUP, pivot tables, and basic reconciliation and analysis
- Proficiency with Microsoft Outlook, Word, and Teams
- Strong analytical, problem-solving, and organizational skill
- Exceptional attention to detail, accuracy, and documentation practice
- Ability to identify discrepancies, investigate issues, and maintain data integrity
- Excellent written and verbal communication skills
- Ability to manage multiple priorities, meet deadlines, work independently, and follow established processes
- Previous experience in accounting, bookkeeping, accounts receivable, billing, administrative support, or a related area is preferred
- Experience with accounting, ERP, project management systems, financial documentation, contracts, proposals, or project records is a plus
Benefits
- Flexible Work Environment
- 401(k) with Company Match
Company Overview