Note: The job is a remote job and is open to candidates in USA. Kovalus Separation Solutions develops separation technologies for food and beverage, dairy, life science, and industrial markets. The Accounting & AP Clerk will process and reconcile invoices, manage supplier communications and records, resolve billing discrepancies, and support accounts payable activities including 1099 preparation.
Responsibilities
- Responsible for two or more Inboxes, reviewing and processing all emails in a timely manner while responding to supplier inquiries
- Maintain and track monthly utility service provider invoices
- Operate proficiently in supplier portals as well as multiple internal accounting systems
- Process, verify, and reconcile invoices using 2-way match
- Examine invoice details for accuracy, appropriate coding, approvals, and supporting documentation before posting
- Resolve supplier inquiries by researching and producing results in an accurate and timely manner
- Work closely and develop relationships with KSS business partners and suppliers
- Reconcile supplier statements, monitor outstanding items, and follow up on aged or disputed balances to maintain accurate accounts
- Oversee Internal Check Request process, with consideration to urgency
- Maintain organized records for audit and reference purposes
- Follow internal guidelines to create and update supplier profiles, confirm tax documentation, remit-to information, and confirm details are complete and accurate
- Investigate and resolve billing discrepancies by coordinating with vendors and internal teams on pricing, receipts, approvals, and missing information
- Email supplier remittance confirmations for payments issued
- Assist with annual 1099 preparation
- Work on special projects as needed
Skills
- Minimum 5+ years finance or accounts payable experience
- Familiarity with entering and processing Invoices
- Ability to work independently as well as part of a team
- Excellent organizational skills combined with strong attention to detail
- Comprehensive knowledge of Excel as well as other Microsoft Office tools
- Excellent written and verbal communication skills
- Associates' degree in Accounting or finance preferred
- ERP systems experience a plus
Benefits
- Medical (3 plan options)
- Dental (2 plan options)
- Vision plan insurances
- 401K (6% company match & fixed company contribution based on seniority)
- Health savings accounts
- Flexible spending accounts
- Company provided basic life insurance policy with the option of selecting additional voluntary life insurance for self, spouse or dependents
- Disability insurances (short-term policy is company paid & long-term is split between company and employee)
- Voluntary insurance plans for Accident, Critical Illness and Hospital Indemnity
- Business and personal travel insurance
- 10 paid holidays
- Vacation time starting at 3 weeks
- 48 hours sick time
- Employee assistance program
- Educational assistance program
- Referral bonus
- Bereavement leave
Company Overview