Note: The job is a remote job and is open to candidates in USA. Ollis Wealth Management is hiring an Accountant to own the firm’s accounting function and maintain accurate, timely financial records. The role manages close, advisory fee revenue, payables, payroll and benefits reconciliations, tax and compliance support, reporting, and process improvements.
Responsibilities
- Maintain the general ledger and chart of accounts
- Record journal entries, accruals, prepaids, and adjustments
- Complete monthly bank, credit card, and balance sheet reconciliations
- Run the month-end and year-end close on a consistent schedule
- Prepare monthly financial statements, including P&L, balance sheet, and cash flow
- Record and reconcile quarterly advisory fee revenue against custodian deposits and billing reports
- Work with operations to investigate billing discrepancies, adjustments, and refunds
- Track receivables for any fees billed directly to clients
- Keep clear revenue reporting by client segment and service line
- Process vendor invoices, bills, and payments on time
- Manage expense reports and company card activity
- Maintain vendor records and collect W-9s
- Prepare and file 1099s at year end
- Reconcile payroll and benefits activity to the general ledger
- Support 401(k) plan contribution tracking and reconciliation
- Coordinate with our payroll provider on accuracy and timing
- Work with our outside CPA on business tax returns and year-end work
- Track state registration fees, licenses, and business filings
- Keep financial records organized and ready for regulatory review
- Support budgeting, forecasting, and cash flow planning for leadership
- Document accounting procedures so everything is clear and repeatable
- Find ways to automate manual work and tighten controls
- Help evaluate and improve our accounting tools as we grow
Skills
- Bachelor's degree in Accounting, Finance, or a related field
- 3+ years of hands-on accounting experience
- Strong understanding of GAAP and full-cycle accounting
- Experience running month-end close and preparing financial statements
- Proficiency with QuickBooks Online or a similar accounting platform
- Strong Excel skills, including pivot tables, lookups, and reconciliations
- Ability to work independently and manage deadlines without close supervision
- High integrity and discretion with confidential financial information
- Experience at a registered investment adviser (RIA), wealth management firm, or other financial services business
- Familiarity with advisory fee billing and custodial platforms such as Schwab, Fidelity, or Pershing
- Exposure to portfolio management or billing software such as Orion, Black Diamond, or Tamarac
- CPA, or progress toward a CPA
- Experience at a small firm where you owned the full accounting function
Benefits
- Discretionary annual bonus
- Profit-sharing
- Health, dental, and vision insurance
- 401(k) retirement plan with employer match
- Paid time off and paid holidays
- Life and disability insurance
- Continuing education and CPA exam support
- A fully remote schedule with flexible hours
- A clear career path in a growing, independent firm
Company Overview