Note: The job is a remote job and is open to candidates in USA. Sterling Financial Management is seeking a part-time Retirement Plan Administrator to manage day-to-day third-party administration for its retirement plan clients. The role works with the advisory team, business owners, payroll providers, and recordkeepers to administer plans accurately and meet deadlines.
Responsibilities
- Manage the administration for 401(k) and profit-sharing plans, including annual testing, filings, notices, and client follow-up
- Collect and review employee census information, payroll records, and contribution data; research and resolve discrepancies
- Perform annual compliance testing, including ADP/ACP, coverage, and top-heavy testing, as applicable
- Calculate employer matching and profit-sharing contributions in accordance with plan provisions
- Prepare Forms 5500 and related schedules, coordinate review and signatures, and track filing completion
- Review plan documents to administer eligibility, compensation, contributions, and vesting accurately
- Coordinate plan documents, amendments, required notices, and participant disclosures with the appropriate providers
- Assist with participant distributions, loans, rollovers, and other administrative requests
- Identify potential operational issues, including late contributions, and coordinate appropriate corrections with the advisory team and outside specialists
- Serve as a primary administrative contact for plan sponsors, recordkeepers, and payroll providers
Skills
- At least 3-5 years of relevant retirement plan administration experience
- Working knowledge of 401(k) and profit-sharing plans, annual compliance testing, and Form 5500 preparation
- Ability to manage assigned work independently, prioritize competing deadlines, and recognize when technical guidance is needed
- Strong Microsoft Excel skills and attention to numerical accuracy
- Clear, professional communication and consistent client follow-through
- Experience with FTWilliam or comparable retirement plan administration software preferred
- QKA, QPA, or a related retirement plan designation preferred
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