AACOM is seeking a Program Coordinator to support programs, projects, and initiatives within our Graduate Medical Education (GME) Initiatives team. This role coordinates a variety of activities across GME and Medical Education, including programs, meetings and events, member engagement, communications, clinical education initiatives, data and reporting, and cross-divisional projects. This is an excellent opportunity for an organized and collaborative professional who enjoys coordinating multiple priorities, working across teams, and using technology and creative problem-solving to keep projects moving forward. Our ideal candidate is someone who:
- Is highly organized, detail-oriented, and comfortable managing multiple priorities and deadlines
- Communicates clearly and provides excellent service to internal and external stakeholders
- Takes initiative, follows through, and can work independently while collaborating effectively across teams
- Is comfortable using technology, including AI-enabled tools, to improve efficiency and support high-quality work
- Enjoys coordinating projects, programs, meetings, events, and communications
ABOUT AACOM
- The American Association of Colleges of Osteopathic Medicine, or AACOM, was founded in 1898 to lend support and assistance to the nation's osteopathic medical schools, and to serve as a unifying voice for osteopathic medical education.
- The association is guided by its Board of Deans of member colleges of osteopathic medicine, and various other member councils and committees.
- AACOM represents and advances the continuum of osteopathic medical education by:
- Supporting our member institutions as they educate the future physician workforce
- Increasing awareness of osteopathic medical education and osteopathic medicine
- Promoting excellence in medical education, policy, research, and service and
- Fostering innovation and quality throughout medical education
WHAT YOU’LL DO
- Program Development and Evaluation
- Support the development, implementation, and evaluation of GME programs and initiatives.
- Assist with research, writing, reporting, surveys, quality improvement activities, and basic data analysis.
- Support the collection and reporting of KPIs and impact data.
- Events, Membership, and Communications
- Coordinate task forces, work groups, meetings, webinars, and events, including scheduling, materials, communications, RSVPs, and logistics.
- Support professional development, special interest groups, and other membership programs and engagement activities.
- Maintain and analyze membership data and develop web content, newsletters, presentations, and other communications for internal and external audiences.
- Clinical Education and Project Coordination
- Support selected clinical education initiatives, pilots, tools, partnerships, and educational offerings.
- Coordinate projects across GME, Medical Education, and UME Services, maintaining project plans, milestones, responsibilities, and follow-up.
- Work across teams to track responsibilities and dependencies, coordinate updates, and keep projects moving forward.
- Program Administration and Documentation
- Coordinate meeting agendas and minutes, schedules, travel arrangements, and other program and project materials.
- Maintain program documents, databases, trackers, email lists, and contact information.
- Use AI-enabled tools when appropriate to improve efficiency while maintaining accuracy and confidentiality.
WHO WE NEED
- Education & Experience
- Bachelor’s degree.
- Three or more years of relevant program or project coordination experience is preferred, including experience delivering exceptional customer service and supporting professional membership programs.
- Knowledge, Skills, & Abilities
- Exceptional attention to detail and strong organizational skills.
- Ability to prioritize multiple responsibilities in a fast-paced, deadline-oriented environment.
- Strong teamwork and relationship-building skills with internal and external stakeholders.
- Ability to use AI-enabled tools appropriately to streamline work while maintaining quality, confidentiality, and sound judgment.
- Strong self-motivation and ability to work effectively with minimal supervision.
- Excellent written and verbal communication skills.
- Experience coordinating meetings and events, including virtual meetings and webinars.
- Proficiency with Microsoft Word, Excel, Outlook, and SharePoint.
- Familiarity with data visualization tools such as Tableau.
- Strong research skills and the ability to exercise independent judgment and resolve issues efficiently.
WHAT WE DO FOR YOU
- Annual bonus program
- 403(b) with generous employer contribution
- Company-paid medical, dental, and vision insurance
- Company-provided life insurance, short-term disability, and long-term disability plans
- Flexible Spending Account
- 12 annual company-paid holidays
- Vacation & sick leave benefits
- Professional development opportunities
- And more!
COMPENSATION AND WORK ARRANGEMENT
- This is a full-time, exempt position with a remote work arrangement.
- Travel to AACOM headquarters in Bethesda, Maryland, for in-person GME team meetings is required a few times each year.
- Travel to AACOM's annual conference and key GME-related conferences is also required.
- Occasional evening meetings and/or webinars may be necessary.
- The salary range for this position is $62,400 to $67,100 annually.
ADDITIONAL INFORMATION
- AACOM is committed to fostering an inclusive and respectful workplace.
- We provide equal employment opportunities to all applicants and employees and do not discriminate based on any legally protected status or characteristic.
- All employment decisions are made based on individual qualifications, merit, and organizational needs.
- If you require an accommodation due to a disability, please inform your recruiter.
HOW TO APPLY
- For consideration, interested candidates should submit a cover letter and resume via Careers at AACOM on our website, aacom.org.
- Your cover letter should address your experience, qualifications, and why you are interested in joining the AACOM team.
- To learn more about AACOM, please visit: aacom.org.