About careeraxis
careeraxis is a leading provider of advanced data solutions and equipment certification services across North America. With a reputation built on accuracy, reliability, and continuous improvement, careeraxis empowers its clients to make data‑driven decisions that enhance safety, efficiency, and profitability. Our team of dedicated professionals works in a collaborative, technology‑forward environment where every detail matters. As we expand our operations in the Midwest, we are looking for meticulous, organized individuals who thrive on turning raw information into actionable insights.
Why This Role Matters
In today’s fast‑paced industrial landscape, the integrity of data and the precision of equipment calibration are non‑negotiable. The Data Entry & Calibration Specialist plays a pivotal role in safeguarding the quality of information that drives critical maintenance schedules, compliance reporting, and operational planning. By ensuring that every data point is accurate and every calibration record is up‑to‑date, you directly contribute to the safety of field crews, the reliability of machinery, and the overall success of careeraxis’s mission.
Position Overview
Based in Burnsville, MN, the Data Entry & Calibration Specialist will join a dynamic team responsible for maintaining master data sets, tracking equipment status, and monitoring certification expiration dates. You will serve as the gatekeeper for data integrity, identifying and correcting errors, and collaborating with field technicians, quality assurance staff, and management to keep the information ecosystem flawless.
Key Responsibilities
- Data Management: Accurately input, verify, and update equipment data, calibration records, and certification details into careeraxis’s enterprise resource planning (ERP) system.
- Quality Assurance: Perform routine audits of data entries, flag inconsistencies, and execute corrective actions to maintain a 99.9% data accuracy rate.
- Calibration Tracking: Monitor calibration schedules, generate alerts for upcoming expirations, and coordinate with field teams to ensure timely recalibration.
- Documentation Control: Maintain organized digital and physical files for all equipment certifications, ensuring compliance with industry standards such as ISO 9001 and OSHA regulations.
- Reporting: Compile weekly and monthly reports on data quality metrics, calibration status, and certification compliance for senior leadership.
- Collaboration: Work closely with technicians, engineers, and procurement specialists to resolve data discrepancies and streamline information flow.
- Process Improvement: Identify opportunities to automate repetitive tasks, propose enhancements to data entry workflows, and support the implementation of new software tools.
- Customer Support: Respond to internal inquiries regarding equipment status and certification validity, providing clear and concise information.
Essential Qualifications
- High school diploma or equivalent; associate degree in Business Administration, Information Management, or a related field is preferred.
- Minimum of 2 years of experience in data entry, records management, or a similar administrative role.
- Demonstrated ability to maintain high levels of accuracy while handling large volumes of data.
- Proficiency with Microsoft Office Suite (Excel, Word, Outlook) and experience using ERP or CMMS (Computerized Maintenance Management System) platforms.
- Strong organizational skills with the ability to prioritize tasks and meet strict deadlines.
- Excellent written and verbal communication skills, enabling clear interaction with cross‑functional teams.
- Basic understanding of equipment calibration processes and certification terminology is advantageous.
- Reliable transportation to the Burnsville, MN office and occasional on‑site visits to local facilities.
Preferred Qualifications
- Bachelor’s degree in Information Systems, Engineering, or a related discipline.
- Experience with data validation tools, scripting languages (e.g., VBA, Python), or database management (SQL).
- Familiarity with industry standards such as ISO 9001, ISO/IEC 17025, or OSHA compliance requirements.
- Previous exposure to manufacturing, utilities, or field service environments where equipment calibration is critical.
- Certification in Data Management (e.g., CDMP) or Calibration Management (e.g., NIST‑traceable certification).
Core Skills & Competencies
- Attention to Detail: Ability to spot even the smallest discrepancies and take corrective action without hesitation.
- Analytical Thinking: Comfortable interpreting data trends and translating findings into actionable recommendations.
- Time Management: Skilled at juggling multiple priorities while maintaining a high standard of work.
- Team Collaboration: Proactive in sharing information and supporting colleagues to achieve collective goals.
- Technical Curiosity: Willingness to learn new software tools and stay current with industry best practices.
- Integrity: Commitment to confidentiality and ethical handling of sensitive information.
Career Growth & Learning Opportunities
careeraxis invests heavily in the professional development of its employees. As a Data Entry & Calibration Specialist, you will have access to:
- Structured onboarding and mentorship programs that pair you with seasoned data analysts.
- Continuous learning pathways, including online courses, workshops, and certifications related to data governance, calibration standards, and advanced analytics.
- Opportunities to transition into senior data management roles, calibration project coordination, or quality assurance leadership positions.
- Cross‑departmental exposure that broadens your understanding of operations, engineering, and client services.
Work Environment & Culture at careeraxis
Our Burnsville office offers a modern, open‑plan workspace designed to foster collaboration and focus. Key cultural pillars include:
- Innovation: We encourage creative problem‑solving and reward ideas that improve efficiency.
- Inclusivity: A diverse workforce where every voice is heard and respected.
- Work‑Life Balance: Flexible scheduling options and generous paid time off to support personal well‑being.
- Safety First: Strict adherence to safety protocols, both in the office and during any field activities.
- Community Engagement: Participation in local outreach programs and industry conferences.
Compensation, Perks & Benefits
careeraxis offers a competitive hourly wage ranging from $19 to $24 based on experience and skill set. In addition to base pay, you will receive:
- Health, dental, and vision insurance plans with employer contributions.
- Retirement savings options, including a 401(k) match.
- Paid holidays, vacation days, and sick leave.
- Employee assistance program (EAP) for personal and professional support.
- Tuition reimbursement for relevant certifications and degree programs.
- Access to on‑site fitness facilities and wellness initiatives.
- Transportation stipend or parking reimbursement for commuting to the Burnsville location.
How to Apply
If you are ready to bring precision, reliability, and a passion for data excellence to careeraxis, we invite you to submit your application today. Please click the “Apply Now” button below, attach your updated resume, and include a brief cover letter highlighting your relevant experience and why you are excited about this opportunity.
Join careeraxis and Make an Impact
At careeraxis, your meticulous work will directly influence the safety and efficiency of critical equipment across multiple industries. We value individuals who take ownership of their responsibilities, continuously seek improvement, and thrive in a collaborative setting. If you are detail‑oriented, organized, and eager to grow your career in data management and calibration, don’t miss this chance to become an integral part of our forward‑thinking team.
We look forward to reviewing your application and discovering how your unique talents can help careeraxis maintain its standard of excellence.
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