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Join careeraxis – Your Next Career Destination in Data Management
careeraxis is a leading provider of workforce solutions, connecting talented professionals with dynamic organizations across the United States. Our commitment to excellence, reliability, and continuous improvement has made us a trusted partner for businesses that demand accurate, timely, and secure data handling. As we expand our footprint in Lawrence, KS, we are looking for a meticulous Data Entry Specialist to become an integral part of our growing team. If you thrive in a structured environment, possess a keen eye for detail, and enjoy turning raw information into organized, actionable data, this is the perfect opportunity to showcase your skills while advancing your career with a forward‑thinking organization.
Why This Role Matters
Data is the lifeblood of modern enterprises. From financial records to customer information, every piece of data must be entered correctly to support decision‑making, compliance, and operational efficiency. As a Data Entry Specialist at careeraxis, you will be the guardian of data integrity, ensuring that every keystroke contributes to the smooth functioning of our clients’ business processes.
Key Responsibilities
- Accurate Data Capture: Enter alphanumeric and numeric data from a variety of source documents—including invoices, purchase orders, and handwritten forms—into our secure digital platforms with a target accuracy rate of 99.9%.
- 10‑Key Proficiency: Utilize a 10‑key keypad to input large volumes of numerical data efficiently, maintaining a minimum speed of 70 keystrokes per minute while preserving precision.
- Document Verification: Review source documents for completeness, legibility, and compliance with internal standards before data entry begins.
- Quality Assurance: Perform routine self‑checks and participate in periodic audits to identify and correct discrepancies, ensuring data consistency across all records.
- Accounts Payable Support: Assist the finance team by entering vendor invoices, matching purchase orders, and flagging any inconsistencies for further review.
- Data Sorting & Classification: Organize incoming documents into appropriate categories, label files accurately, and maintain an orderly filing system—both physical and electronic.
- Collaboration: Communicate effectively with supervisors, accountants, and other stakeholders to clarify ambiguous information and resolve data‑related issues promptly.
- Process Improvement: Provide feedback on workflow bottlenecks and suggest enhancements to increase efficiency and reduce error rates.
Essential Qualifications
- High School Diploma or GED: Minimum educational requirement; additional coursework in business administration or related fields is a plus.
- Proven Data Entry Experience: At least 1‑2 years of hands‑on experience in a data‑driven environment, preferably with exposure to accounts payable or financial data.
- Typing Speed & Accuracy: Demonstrated ability to type at least 70 words per minute with a 99% accuracy rate, verified through a practical assessment.
- 10‑Key Expertise: Certified or documented proficiency in using a 10‑key keypad for high‑volume numeric entry.
- Attention to Detail: Strong focus on precision, with a track record of identifying and correcting errors before they impact downstream processes.
- Basic Computer Literacy: Comfortable navigating Windows or macOS environments, using Microsoft Office (especially Excel), and learning proprietary data entry software.
- Reliability & Punctuality: Consistent attendance and adherence to the fixed schedule of 7:00 AM – 3:30 PM, Monday through Friday.
Preferred Qualifications & Additional Skills
- Experience with accounting software such as QuickBooks, SAP, or Oracle Financials.
- Familiarity with data validation tools and techniques.
- Previous exposure to a fast‑paced, deadline‑driven environment.
- Strong organizational skills and the ability to manage multiple document streams simultaneously.
- Excellent written and verbal communication abilities for clear interaction with team members.
- Basic knowledge of data privacy regulations (e.g., GDPR, CCPA) and best practices for handling sensitive information.
Core Competencies for Success
- Analytical Thinking: Ability to interpret data patterns and spot inconsistencies quickly.
- Time Management: Skill in prioritizing tasks to meet daily and weekly volume targets without sacrificing quality.
- Team Orientation: Willingness to collaborate, share knowledge, and support colleagues during peak periods.
- Adaptability: Openness to learning new software tools and adjusting to evolving workflow requirements.
- Integrity: Commitment to maintaining confidentiality and handling all information with the utmost professionalism.
Career Growth & Learning Opportunities
careeraxis believes in nurturing talent from within. As a Data Entry Specialist, you will have access to a structured career pathway that can lead to roles such as:
- Senior Data Analyst – where you’ll interpret and visualize data trends for strategic decision‑making.
- Accounts Payable Coordinator – overseeing larger financial workflows and vendor relationships.
- Operations Team Lead – managing a team of data entry professionals and driving process improvements.
We provide continuous learning resources, including:
- Online training modules on advanced Excel functions, data validation, and industry‑specific software.
- Mentorship programs pairing you with experienced analysts and finance professionals.
- Quarterly workshops focused on productivity techniques, accuracy enhancement, and career development.
Work Environment & Culture at careeraxis
Our Lawrence, KS office offers a modern, well‑lit workspace designed for focus and collaboration. Key cultural pillars include:
- Inclusivity: A diverse team where every voice is valued and respected.
- Transparency: Open communication channels with leadership, ensuring you are always informed about company goals and performance.
- Recognition: Regular acknowledgment of outstanding work through employee‑of‑the‑month awards, spot bonuses, and public commendations.
- Work‑Life Balance: Fixed daytime hours (7:00 AM – 3:30 PM) allow you to enjoy evenings and weekends with family and friends.
- Health & Wellness: Access to an on‑site wellness room, ergonomic workstations, and a subsidized gym membership.
Compensation, Perks, & Benefits
careeraxis offers a competitive hourly wage of $14 per hour, with the potential for performance‑based increases. In addition to base pay, you will receive:
- Paid time off (PTO) accruing at a rate of 1.5 days per month.
- Health, dental, and vision insurance options with employer contributions.
- Retirement savings plan (401(k)) with company matching up to 4% of your contributions.
- Employee assistance program (EAP) for personal and professional support.
- Transportation stipend or parking reimbursement for commuting to the Lawrence office.
- Opportunities for overtime during peak periods, compensated at the applicable rate.
How to Apply – Take the Next Step with careeraxis
If you are ready to bring precision, reliability, and a proactive mindset to a role that directly impacts business success, we want to hear from you. Click the link below to submit your application, attach a current résumé, and include a brief cover letter highlighting your relevant experience and why you are excited to join careeraxis.
careeraxis is an equal opportunity employer. We celebrate diversity and are committed to creating an inclusive environment for all employees.
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