Astro Pak is the nation's leading precision cleaning and passivation contractor specializing in on-site cleaning of high purity gas and fluid systems, as well as precision cleaning of components and hardware at the company’s Cleanroom facilities. Astro Pak provides services to over 15 sectors including: Data Centers, Biotechnology, Pharmaceutical, Aerospace, Semiconductor, and other selected Industrial markets. The company, founded in 1959, has performed on-site precision chemical cleaning in every State of the Union as well as several projects in Asia, Canada, continental Europe, England, Ireland and Mexico.
Astro Pak is seeking a Contract Administrator to join our Inside Sales team. In this role, you’ll help move customer agreements from initial review through signature, partnering with Sales, Operations, and Legal to resolve contract questions and keep business moving.
We’re looking for someone who can work through complex contract language, negotiate practical solutions, and manage competing deadlines. If you enjoy combining contract expertise with customer service and cross-functional collaboration, this role offers the opportunity to make a direct impact.
What You’ll Do
- Manage the contract process. Prioritize customer agreements based on sales needs, customer deadlines, and project schedules.
- Review, draft, and negotiate agreements. Work with customer contracts, master service agreements, master subcontract agreements, subcontracts, purchase orders, and nondisclosure agreements within company guidelines and delegated authority.
- Confirm commercial alignment. Ensure agreements reflect approved proposals, scope, pricing, payment terms, and other customer commitments.
- Identify issues and coordinate solutions. Flag deviations from approved terms and partner with Legal, Finance, Operations, and other stakeholders to obtain appropriate review and approval.
- Support customer relationships. Communicate clearly with customers about contract revisions, outstanding questions, and next steps.
- Keep stakeholders informed. Track contract status, follow up on pending decisions, and communicate potential delays.
- Maintain accurate records. Coordinate approvals and signatures, organize executed agreements, and help communicate contractual obligations to the teams responsible for delivery.
- Improve the process. Identify recurring issues and recommend ways to make contract administration more efficient.
- Support applicable contracting requirements. Identify government contracting and U.S. export control requirements and coordinate appropriate review.
What You Bring
- 3–5 years of contract administration experience in construction or service-related industries.
- Experience reviewing, drafting, and negotiating commercial agreements.
- Strong understanding of contract terms and their potential business, financial, and operational implications.
- Ability to negotiate within established guidelines and recognize when additional review or approval is needed.
- Strong communication and relationship-building skills, with a responsive, professional approach to customers and internal partners.
- Excellent organization and time management skills, including the ability to manage multiple agreements and competing deadlines.
- Sound judgment, attention to detail, and practical problem-solving skills.
- Proficiency in Microsoft Word, Excel, Outlook, and PowerPoint.
- Knowledge of the Federal Acquisition Regulation (FAR) and U.S. export control requirements relevant to the role.
- High standards of professional ethics, discretion, and accountability.
Preferred qualifications:
- Bachelor’s degree from an accredited four-year college or university.
- Certified Professional Contracts Manager (CPCM) certification.
- Experience using CRM or contract management systems.
Why Join Astro Pak?
You’ll be part of an Inside Sales team that helps turn customer needs into successful projects. Your work will support timely agreements, strong customer relationships, and clear commitments across the business. You’ll have the opportunity to own a varied contract portfolio and help improve how teams work together throughout the contracting process.
Apply to bring your contract expertise, customer focus, and business judgment to Astro Pak.
Benefits:
- In addition to highly employer-subsidized medical, dental, and vision plans, Astro Pak offers competitive retirement savings and 401k plans, flexible spending, family leave, training and paid time off.
Equal Employment Opportunity & Reasonable Accommodations
Astro Pak is an equal opportunity employer, including individuals with disabilities and protected veterans. All qualified applicants will receive consideration for employment without regard to race, color, religion, ancestry, national origin, age, sex (including pregnancy, childbirth, breastfeeding, and related medical conditions), sexual orientation, gender, gender identity or expression, marital status, physical or mental disability, medical condition, genetic information, reproductive health decision-making, military status, protected veteran status, or any other characteristic protected by applicable federal, state, or local law.
Astro Pak takes affirmative action to employ and advance in employment qualified individuals with disabilities and protected veterans.
Astro Pak provides reasonable accommodations to qualified applicants with disabilities and for other needs protected by applicable law. If you need an accommodation to complete an application or participate in the interview process, please contact talent@astropak.com . Please do not include medical information in your application. Requesting an accommodation will not negatively affect your consideration for employment.
3-5 years contract administration experience in construction or service industries; experience reviewing, drafting, negotiating commercial agreements; Microsoft Word, Excel, Outlook, PowerPoint; knowledge of FAR and U.S. export control requirements.
Key Responsibilities
- managing contract process
- reviewing agreements
- negotiating terms
Skills & Tools
Microsoft Word, Microsoft Excel, Microsoft Outlook, Microsoft PowerPoint
Job Details
- Category: Legal and Compliance
- Seniority: Mid Level
- Commitment: Full Time
- Workplace: Remote — United States
- Languages: English
Benefits
- Generous paid time off
- Retirement plan
- Generous parental leave
About Astro Pak
A leading precision cleaning and passivation contractor serving high-purity gas and fluid systems across multiple industries. — Industry: Industrial Processing