We are seeking a detail-oriented Staff Accountant to manage Accounts Payable (AP) and Accounts Receivable (AR) processing across three entities. This role is supported by AI-enabled accounting software, streamlining routine transaction processing so the successful candidate can focus on accuracy, exception handling, and trend analysis rather than manual data entry.
This is a great opportunity for someone who wants to grow beyond transactional accounting into a role that includes monthly reporting and analytical insight. This is a remote position. The salary range is $66,000 to $80,000 annually.
Your responsibilities
Manage day-to-day AP and AR workflows across multiple entities using Bill.com and QuickBooks Online
Review, code, and approve vendor invoices
Generate and send customer invoices; monitor collections and follow up on past-due accounts
Reconcile AP and AR subledgers to the general ledger for each entity
Resolve discrepancies, coding errors, and exceptions flagged by AI-enabled processing tools
Maintain accurate vendor and customer records across all three entities
Monitor AP and AR trends throughout the month (aging, DSO/DPO, payment timing, unusual variances)
Prepare a month-end AP/AR trends summary for leadership, highlighting notable shifts, risks, or opportunities
Flag cash flow implications from AP/AR trends to the Controller in a timely manner
Support month-end close by ensuring AP and AR are accurately reflected prior to close
Maintain consistency in AP/AR processes and documentation across all three entities
Sort incoming mail and distribute or scan/forward items to the appropriate remote team members
Flag any invoices, checks, or time-sensitive documents received by mail for prompt processing
Qualifications
Bachelor's Degree in Accounting or Finance
3–5 years of experience in accounting, with direct AP and AR responsibility
Proficiency in QuickBooks Online and Bill.com required
Experience working across multiple entities preferred
Comfortable working with AI-enabled or automated accounting tools and adapting processes as tools evolve
Strong Excel skills
Preferred Attributes
Excellent attention to detail and ability to spot anomalies in transaction data
Ability to synthesize data into clear, concise trend summaries for leadership
Strong communication skills and ability to work independently
A team player who enjoys a fast-paced environment
Ability to work independently in a remote environment
Benefits
Paid vacation, sick time, personal time and holidays
Health, dental, and vision benefits, with employer HSA contribution
Long-term, short-term, and life insurances
401(k) with company match & profit sharing
Monthly Fringe benefits
Quarterly UberEats voucher
Annual Education stipend
CIVIE is an equal opportunity employer. We are committed to providing a workplace free from discrimination and harassment and consider qualified applicants without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, veteran status, or any other characteristic protected by applicable law.