The Senior Administrative & Payroll Manager oversees all payroll operations for a multi-state workforce, ensuring accurate, compliant, and timely payroll processing for union and non‑union employees. This role leads a small team responsible for payroll, timekeeping administration, employee records, and key administrative workflows. The ideal candidate has deep experience in construction payroll, union payroll, Davis-Bacon compliance, and multi-jurisdictional regulations. This role is fully remote but requires strong communication, leadership, and coordination skills to support field teams, corporate leadership, and union representatives.
Key Responsibilities
- Payroll Management
- Oversee end-to-end payroll processing for multi-state hourly, salaried, union, and non-union employees.
- Ensure accurate pay calculations including prevailing wage, Davis-Bacon requirements, certified payroll, and union rate schedules.
- Maintain payroll compliance with federal, state, and local regulations.
- Monitor and update wage classifications, fringe benefits, deductions, and job costing allocations.
- Manage payroll audits, reconciliations, and reporting.
- Union & Compliance Administration
- Administer payroll elements outlined in collective bargaining agreements, including wage rates, pension contributions, apprenticeship classifications, and union dues.
- Prepare and submit required union reports, trust fund contributions, and certified payroll documentation.
- Stay current on legislative changes impacting labor, payroll, construction, and wage compliance.
- Leadership & Team Management
- Lead and mentor a payroll/admin team of 3-5 employees, providing direction, coaching, and workflow oversight.
- Establish and maintain high standards for accuracy, timeliness, and service delivery.
- Develop training materials, SOPs, and process improvements to increase efficiency and reduce errors.
- Systems & Process Optimization
- Oversee timekeeping systems, payroll software, and related reporting tools.
- Partner with HR, Finance, and Operations to improve data flow, job costing accuracy, and field reporting.
- Support system upgrades, vendor management, and automation opportunities.
- Administrative Oversight
- Ensure accurate employee records, onboarding documentation, worksite assignments, and status changes.
- Coordinate with HR on benefits administration, employment changes, and regulatory filings.
- Produce payroll metrics and executive reporting as needed.
Qualifications
- 7+ years of payroll experience, including construction industry payroll.
- Strong experience processing union payroll and interpreting collective bargaining agreements.
- Deep knowledge of Davis-Bacon, prevailing wage, certified payroll reporting, and multi-state compliance.
- Previous experience leading a payroll or administrative team.
- Proficiency with payroll systems and advanced Excel skills.
- Excellent attention to detail, problem-solving skills, and ability to manage deadlines.
- Preferred
- Experience with job-costing environments and field-based time tracking solutions.
- Strong understanding of employment laws, labor classifications, and wage determination processes.
- Prior experience in construction, welding, industrial services, or similar trades.
Core Competencies
- Leadership & Mentoring
- Payroll Compliance & Accuracy
- Union Contract Interpretation
- Multi-State Wage & Tax Expertise
- Process Improvement
- Communication & Collaboration
- Analytical & Reporting Skills
Physical Requirements
- Primarily consists of sedentary work with prolonged periods of sitting at a desk and working on computer or using telephone
- Frequent sitting, talking, hearing and repetitive motions
- Walking standing reaching pushing pulling lifting required occasionally
- Close visual acuity to perform an activity such as preparing and analyzing data and figures; transcribing; viewing a computer screen; Responsibility for various tasks carried out in the corporate office or home office.
- Must be able to lift up to 15 pounds.
- Travel required up to 20%, attending meetings, as scheduled.
Equal Employment Opportunity
- RPG is an equal opportunity employer. We do not discriminate in employment on account of race, color, religion, national origin, citizenship status, criminal history, ancestry, age, sex, gender, sexual orientation, marital status, physical or mental disability, military status, or discharge from military service.
- RPG provides its services to many clients in their various business sectors who may have physical, mental, pre-employment screening and/or citizenship requirements. These requirements are driven by contracts and/ or security requirements that RPG is required to adhere to, and which may vary between clients and their respective high-security industries.
- Misrepresentation or falsification of qualifications or background information is grounds for termination, denial of employment and/ or disqualification from future employment consideration.