Special Projects Coordinator

ROLES & RESPONSIBILITIES 

• Organization Strengthening: 
• Assist the Manager and Director in tracking milestones, deadlines, and dependencies across the organization to strengthen initiatives.
• Help maintain roadmaps, timelines, and planning documents for multi-year strategic efforts.
• Support preparation and logistics for leadership retreats, all-staff convenings, and planning sessions.
• Assist in coordinating implementation efforts across departments to support initiative progress.

• Special Projects Execution: 
• Provide coordination support for ongoing special projects, including advocacy initiatives and time-bound Campaign Zero priorities.
• Support logistics and execution for fundraising initiatives, such as Michael O.D. Brown Foundation, the Cuyahoga Youth Series, and Black History and Keep it 100 programming.
• Assist with coordinating grant-related tasks and technical assistance efforts as directed.

• Organizing & Advocacy Support:
• Provide coordination and logistical support for Organizing & Advocacy initiatives during peak and seasonal service periods.
• Assist with planning and execution of direct service and community events such as Mike Brown Scholarship events.
• Support planning and logistics for relationship-building events, including friendraisers, TakeAction efforts, and public screenings.
• Help coordinate pop-up events in key cities, including NYC, Boston, DC, LA, and Baltimore.
• Cross-Department Collaboration:
• Coordinate with Programs, Research & Data, Organizing & Advocacy, and Tech and Designs teams to support cross-functional deliverables.
• Assist with volunteer engagement efforts in coordination with relevant teams.
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• Project Management & Execution:
• Maintain and update project trackers, workback schedules, and task lists across active initiatives.
• Prepare meeting agendas, take notes, and track action items across team and cross-functional meetings.
• Organize shared drives, templates, and documentation to support consistent team operations.
• Communicate proactively about task status, flagging risks or delays to the Manager and Director as they arise.
• Support the team's use of project management platforms (e.g., Asana, Google Suite).

REQUIREMENTS & QUALIFICATIONS

Must Haves: 

• 1–3 years of experience in project coordination, administrative support, or cross-functional operations — nonprofit, public sector, or comparable environments preferred.
• Strong organizational skills with the ability to manage multiple tasks and competing priorities simultaneously.
• Proficiency with Google Suite; familiarity with Asana or similar project management tools preferred.
• Excellent written and verbal communication skills.
• Demonstrated ability to follow through on tasks with minimal supervision and adapt when priorities shift.
• High attention to detail and comfort working in a fast-paced, dynamic environment.
• Collaborative, low-ego working style with the ability to support and take direction from multiple team members.

Highly Preferred:

• Experience supporting events, campaigns, or community programming.
• Familiarity with advocacy, organizing, or policy-adjacent work.
• Experience working in a mission-driven or social justice-focused organization.
• Comfort with ambiguity and shifting priorities in a lean team environment.

Campaign Zero is a research-driven organization started by activists to provide people with the information and tools they need to dismantle the institution of American policing and end police brutality. Campaign Zero encourages organizers, activists, and policymakers to focus on solutions with the strongest evidence of reducing police violence.