About Us:
Adcubator is the fastest growing Google Ads agency in the world. Led by our founder and CEO, Jem, we manage nine figures in annual ad spend across 180+ ecommerce DTC brands, powered by direct relationships with Google's product teams and access to alpha and beta features most agencies never touch. Our strategies are not public, our standards are high, and our results do the talking.
We grow fast because the work is that good, and we keep the team senior and selective on purpose. Our average client stays with us well beyond a year, close to unheard of in this industry. Join us and you plug into a team operating at the top of the game, and a founder whose personal brand is becoming the loudest signal in performance marketing.
About the role
Jem runs Adcubator, a Dubai-based Google Ads agency managing nine figures of annual ad
spend across 180+ ecommerce clients. He travels constantly, his calendar is full, and he is
the bottleneck on too many things. He needs an EA who can sit at the edge of his work, take
weight off his plate, and make him sharper, faster, and harder to interrupt.
This is not a 9 to 5. It's not a stepping stone. It's a real EA role for someone who wants to be
the operational right hand to a founder long term. The agency's integrator owns the team
and systems. You own him.
What you'll do
Calendar and inbox
Own his calendar across Dubai, European, and US time zones
Triage his inbox daily, respond on his behalf where you can, flag what needs him, kill what doesn't
Build buffer time, prep time, and travel time into his schedule
Send invites with agendas and prep docs attached
Confirm meetings 24 hours in advance and reslot cancellations productively
Meeting prep and follow-up
Brief him before every external call with a one-pager (who, what, why, desiredoutcome)
Research attendees and companies in advance
Take notes in client and Google rep calls
Capture action items, drive follow-up so nothing slips
Maintain a tracker of open commitments across meetings
Communications
Draft emails, Slack messages, and short docs in his voice
Manage outbound communication when he is offline or traveling
Handle the relationship with our integrator and other senior team members on his behalf
Business travel
Plan and book business travel: flights, hotels, drivers, transfers
Build multi-stop itineraries with backup plans
Coordinate with Google reps, clients, and partners on the ground
Maintain my travel preferences (airlines, seats, hotel chains)
Client onboarding logistics
Lead the operational side of new client onboarding
Schedule kickoff calls, send contracts, set up internal Slack channels
Book recurring bi-weekly strategy sessions
Coordinate with the integrator on the underlying systems and SOPs (you execute, she designs)
Stakeholder and gatekeeper
First point of contact for external parties trying to reach me
Politely decline or redirect requests that don't warrant my time
Maintain relationships with EAs at partner companies and Google
Coordinate introductions and warm handoffs
LinkedIn and content production logistics
Make sure my daily content goes live without delay
Distribute posts to internal engagement groups
Monitor reach, leave strategic comments on relevant peer accounts on my behalf
Plan B-roll shots for video content
Source venues and locations for content shoots
Coordinate outfit and styling logistics for shoots
Producer role on content production, not creative
Recruitment support
Schedule interviews and coordinate between candidates and the team
Send offers and run early-stage onboarding for new hires
Support our HR manager and recruiter where capacity is needed
Event and offsite coordination
Plan team offsites and client dinners and events in Dubai and abroad
Handle guest lists, venues, vendors, and catering for any agency events
Coordinate logistics for conferences and speaking engagements
Document and information management
Maintain key files, contracts, and reference docs
Prepare decks and briefs when needed
Keep a single source of truth for ongoing projects I'm tracking
What we are looking for
Five plus years as an EA, ideally to a founder, family office principal, or C-suite at a
fast-moving company. Native or near-native English written communication. You can draft a
client follow-up that sounds like him, send a clean board update, and turn a 90 minute
meeting into five action items.You're fluent with Slack, Gmail, ClickUp, Calendly, Notion, and modern AI tools (Claude,
Gemini).
You think one step ahead without overstepping. You're calm under pressure. You
don't need to be liked, you need to be trusted.
You can tell a senior client politely that he is not available and make them feel handled. You
can tell him politely that the thing he wants to do tomorrow conflicts with the thing he
committed to last week. Discretion is non-negotiable.
What I'm not looking for
A scheduler. A note-taker. Someone who needs to be told what to prioritize. Someone
treating EA work as a stepping stone. The integrator role is filled. This is not that path.
Setup
Full time, 40 hours per week. Flexible schedule with availability across Dubai and European
time zones, plus some US east coast overlap. Fully remote with occasional travel as
required.
5+ years as an executive assistant, preferably supporting a founder, family office principal, or C-suite. Requires near-native English writing, discretion, and fluency with modern business and AI tools.
Key Responsibilities
- managing calendars
- planning travel
- coordinating events
Skills & Tools
Slack, Gmail, ClickUp, Calendly, Notion, Claude, Gemini
Job Details
- Category: Administrative & Clerical Support
- Seniority: Senior Level
- Commitment: Full Time
- Workplace: Remote — Poland or Dubai or Europe or United States
- Languages: English
About Adcubator
A performance marketing agency managing Google advertising for ecommerce brands. — Industry: Marketing and Communications