We are currently looking for a Full Time Reporting Specialist to join our Grant Reporting Team team located at the Youth & Family Building working .
Summary:
This position provides assistance to the grant project director for programmatic and financial reports.
Responsibilities:
* Advise the project developer of any financial requirements, if known, during the initial proposal process
* Responsible for the identification of all program and financial reporting requirements for a
range of 100-250 federally funded programs; and reporting timelines associated with
awarded federal grant projects, contracts or agreements
* Review and research assigned federal award terms and conditions to ensure reporting
requirements are met
* Manage the project reporting timelines for both programmatic and financial reporting and ensure reports are submitted on time
* Assist project directors with reporting templates, edits and submission. Including creation of
the template in Microsoft and/or Adobe Acrobat
* Participate in the post-award review meeting
* Coordinate with project support on the status on assigned grants
* Maintains list of reporting due dates and keeps the reporting manager informed of any issues
* Work with budgeting and support and internal audit, as needed, to coordinate data sharing and data collection
* Responsible for maintaining reporting website information for reports submission. Including
updating/changing passwords, attend technical assistance webinars for instructions and
report submissions
* Ensures project close-out
* Audits files throughout life cycle of grant
* Advise the reporting manager on any findings during reporting
* Coordinate with federal agencies to ensure both programmatic and financial reporting
requirements are accurate
* Attends relevant national, regional and local meetings
* Performs all other duties as assigned
Competencies:
Essential:
* Able to follow instructions, both written and oral
* Able to adhere to all scheduling and attendance requirements
* Ability to maintain a high level of confidentiality in all matters
* Ability to work independently
* Honesty, truthfulness, reliability, accountability
* Prioritizes, meets deadlines and works independently in a high-pressure environment and uses appropriate judgement in upward communication regarding assignments
* Able to read, understand, apply, and retain knowledge of Chickasaw Nation, departmental, divisional and all other rules, regulations, policies, procedures and guidelines
* Ability to multitask
* Organizes work and assigned area logically and orderly
* Relates problems and translates understandable solutions
* Works well within a team
* Organizational and time-management abilities
* Able to verbally communicate in a professional and positive manner with other team members, departments, guests and management
* Writes effective communications with team, departments, guests and management
* Prepares role specific reports
Skills:
Essential:
* Basic Computer skills
* Must be familiar with the Microsoft Office Suite of products
Experience:
Nonessential:
* 1 year directly related experience
Education:
Essential:
* High School, GED or Equivalent
Nonessential:
* Associates Degree in directly related field
Nonessential:
* Associate’s degree in business administration or related field
Credentials:
Essential:
* Pass general background check
* Standard Driver's License
Working Conditions:
Essential:
* Pass pre-employment drug test
* Sitting up to 50% of shift
* Manual dexterity
* Sometimes bend, kneel, stoop, push, reach
* Sometimes lift and or carry up to 10 lbs
* Works in an office setting
* Requires light travel
* Must be flexible with work schedule
Training
*It is the responsibility of each employee to attend required training for their position or profession as determined by their line of support (LOS) or the leadership of the Chickasaw Nation. It is the responsibility of those who supervise, manage or otherwise lead employees or teams to ensure each employee has access to and receives all required training.
Mission, Vision & Core Values
Mission:
*To enhance the overall quality of life of the Chickasaw people.
Vision:
*To be a nation of successful and united people with a strong cultural identity.
Core Values:
*The Chickasaw People
*Cultural Identity
*Servant Leadership
*Selflessness
*Can Do Attitude
*Perseverance
*Stewardship
*Trust and Respect
*Loyalty
*Honesty and Integrity
*Teamwork
High school diploma or GED; basic computer skills; Microsoft Office proficiency; standard driver's license; pass background check and pre-employment drug test; ability to sit up to 50% of shift and lift up to 10 lbs.
Key Responsibilities
- preparing reports
- managing timelines
- coordinating data
Skills & Tools
Microsoft Office, Adobe Acrobat
Job Details
- Category: Business Operations
- Seniority: No Prior Experience Required
- Commitment: Full Time
- Workplace: Remote — Ada, Oklahoma, United States
- Languages: English
About Chickasaw Nation
A sovereign tribal nation enhancing the quality of life of the Chickasaw people. — Industry: Government Agencies and Departments