Note: The job is a remote job and is open to candidates in USA. e4health provides healthcare technology, mid-revenue-cycle, and operational solutions to hospitals and health systems. The Workday Financial Planning & HCM Implementation Project Manager will lead governance, planning, coordination, and execution of a large-scale Workday implementation, managing workstreams, stakeholders, vendors, risks, budgets, testing, data, integrations, change management, and go-live activities.
Responsibilities
- Lead the overall project management and implementation governance for Workday Financial Planning and HCM
- Develop and maintain the integrated project plan, milestones, dependencies, deliverables, and critical path
- Establish project governance, meeting structures, decision-making processes, and escalation procedures
- Coordinate project activities across Finance, HR, IT, Payroll, Accounting, clinical/operational stakeholders, and other business areas
- Facilitate project steering committee meetings and provide regular status reporting to executive leadership
- Ensure project objectives, scope, timelines, and expected outcomes remain clearly defined and understood
- Monitor project progress and proactively identify schedule, resource, scope, and delivery concerns
- Coordinate implementation activities across Workday Financial Planning and HCM workstreams
- Partner with Workday implementation consultants and internal teams to establish and maintain implementation plans
- Coordinate requirements gathering, design, configuration, data conversion, integrations, testing, reporting, training, and deployment activities
- Ensure dependencies between Financial Planning, HCM, Payroll, Finance, and other systems are identified and actively managed
- Coordinate decisions and approvals required to move workstreams through implementation milestones
- Track configuration and design decisions and ensure appropriate documentation and stakeholder sign-off
- Build and maintain detailed project schedules and workstream plans
- Establish milestones and measurable deliverables for each phase of the implementation
- Track progress against baseline schedules and identify potential delays before they affect critical milestones
- Coordinate resources across internal teams and external implementation partners
- Facilitate project working sessions and ensure action items are clearly assigned and tracked to completion
- Maintain project documentation, status reports, meeting materials, decisions, and action logs
- Coordinate project activities across multiple concurrent workstreams
- Establish and maintain project RAID logs covering risks, assumptions, issues, and dependencies
- Proactively identify implementation risks and develop mitigation and contingency plans
- Escalate significant issues and decisions to appropriate leadership in a timely manner
- Monitor dependencies between Workday, legacy applications, integrations, data conversion, reporting, and organizational readiness
- Coordinate issue resolution across business, technical, and vendor teams
- Track decisions that may impact scope, timeline, cost, or implementation readiness
- Coordinate data conversion, cleansing, mapping, validation, and reconciliation activities
- Work with technical teams to ensure integration development and testing remain aligned with the overall project schedule
- Track dependencies between Workday and existing ERP, HR, payroll, financial, reporting, and other enterprise systems
- Ensure technical deliverables are incorporated into the overall implementation plan
- Coordinate technical testing, defect resolution, mock conversions, and production readiness activities
- Partner with the Workday Financial Planning Technical Analyst and other technical resources to manage data-related deliverables and dependencies
- Coordinate the overall testing strategy and schedule across functional and technical workstreams
- Oversee planning for unit testing, system integration testing, regression testing, parallel testing, and user acceptance testing
- Track test readiness, execution, defects, remediation, and sign-off
- Ensure business stakeholders have appropriate resources and timelines to complete testing
- Monitor critical defects and issues that could affect deployment readiness
- Coordinate final validation and business sign-off prior to go-live
- Coordinate change management, communications, training, and organizational readiness activities
- Ensure impacted departments and stakeholders are identified and appropriately engaged
- Coordinate training schedules, materials, communications, and readiness activities with project milestones
- Monitor organizational readiness and escalate areas requiring additional support
- Support development and execution of the go-live and post-go-live stabilization strategy
- Lead development and maintenance of the integrated cutover plan
- Coordinate final data conversion, integrations, configuration, testing, training, communications, and operational readiness activities
- Establish go/no-go criteria and coordinate readiness assessments
- Facilitate go-live decision-making and executive readiness meetings
- Coordinate command center activities during deployment and initial stabilization
- Track post-go-live issues, priorities, and remediation activities through project closeout
- Serve as a primary point of coordination between the health system and Workday implementation partners
- Monitor vendor deliverables, milestones, commitments, and dependencies
- Ensure vendor activities remain aligned with the approved project plan
- Facilitate resolution of vendor-related issues and escalations
- Participate in contract, scope, change request, and deliverable discussions as appropriate
- Monitor project resources and ensure appropriate expertise is available when needed
- Track project budget, resource utilization, and major project expenditures
- Monitor internal and external project resources against approved plans
- Identify resource constraints and develop recommendations for addressing capacity issues
- Support management of scope changes and associated schedule, resource, and financial impacts
- Ensure project changes follow established governance and approval processes
Skills
- Bachelor's degree in Business, Information Technology, Project Management, Finance, Healthcare Administration, or a related field, or equivalent experience
- 5+ years of project management experience with progressively increasing responsibility
- Experience leading complex enterprise system implementations
- Demonstrated experience managing multiple workstreams, teams, vendors, and competing priorities
- Experience managing a Workday implementation, particularly Workday Financial Planning/Adaptive Planning and/or Workday HCM
- Experience managing both financial and HR technology implementations
- Healthcare or health system experience
- Strong experience with project planning, scheduling, risk management, issue management, and executive reporting
- Experience managing system implementation testing, data conversion, integrations, and go-live activities
- Strong communication, facilitation, organization, and stakeholder management skills
- Ability to operate effectively within a matrixed organization
- Experience managing large ERP, HRIS, financial planning, or enterprise application implementations
- PMP, or similar project management certification
- Agile, Waterfall, or hybrid project management experience
- Experience working directly with Workday implementation partners
- Experience managing enterprise data conversion and integration workstreams
- Experience with organizational change management and enterprise transformation initiatives
Benefits
- 401(k) with company match for eligible employees: full-time employees may contribute after successfully completing 90 days of employment; part-time employees may contribute after completing 250 hours of worktime.
- For full-time employees: medical insurance.
- For full-time employees: dental insurance.
- For full-time employees: vision insurance.
- For full-time employees: life insurance.
- For full-time employees: short-term and long-term disability insurance.
- For full-time employees: PTO policy.
- 10% onsite but mainly remote.
Company Overview