Note: The job is a remote job and is open to candidates in USA. Sharp Decisions is hiring a Commercial Contracts Associate to manage and process self-service and full-service contracts, particularly market research and data purchase agreements. The role supports contract compliance, purchase order and invoicing operations, stakeholder training, and continuous improvement of contracting processes and systems.
Responsibilities
- Act as the single point of contact for contract-related queries, amendments, Purchase Order (PO) creation, vendor classification, and invoicing questions
- Advise project owners on whether requests qualify for direct submission (self-service) or require Full-Service processing
- Process and oversee market research and data purchase contracts, ensuring compliance with vendor Master Service Agreement terms, data privacy requirements, and acceptable use policies
- Manage the US Market Research and Patient Support Program (MAP) to ensure compliance with applicable US regulations
- Process self-service requests and prioritize Full-Service contract requests to expedite execution within the contract management tool, such as MyBuy
- Ensure the timely creation, issuance, and tracking of Purchase Orders
- Partner with Finance to ensure PO structures are optimized for complex market research and data purchase agreements
- Serve as a quality check to drive accuracy in reporting and FACT coding
- Act as a liaison between vendors, internal stakeholders, and Accounts Payable to track invoice processing, resolve billing discrepancies, and ensure timely payments
- Flag issues or delays to stakeholders and resolve them by ensuring contract workflows are completed on time or submitting tickets to IT for system-related issues
- Partner with Commercial Contract Specialists (CCS) to support operational excellence and continual optimization of contracting practices
- Conduct educational sessions and train project owners on contracting processes and the MyBuy system
Skills
- Ability to work autonomously within established procedures while keeping management appropriately informed
- Ability to identify challenges and relevant issues within contracting and invoicing processes and make sound decisions to drive results and resolution
- Strong written and verbal communication skills with the ability to keep business stakeholders informed
- Strong resource stewardship skills, with the ability to utilize time and resources efficiently to maximize business impact
- Strong business process improvement skills and the ability to gain and apply knowledge of project management processes, methodologies, and tools
- Strong prioritization skills with the ability to align tasks with the highest impact against business objectives
- Self-starter with strong problem-solving and interpersonal skills
- Ability to approach unique contracting situations with creativity and discipline while mitigating business and compliance risks
- Flexibility to occasionally collaborate with Global Procurement and Contract teams outside of Pacific Standard Time, specifically teams in Europe and South America
- Bachelor's degree required with 5–10 years of relevant experience, OR Master's degree with 5–10 years of relevant experience
- Solid understanding of accounting, billing, and Purchase Order (PO) structures to support end-to-end financial operations
- Intermediate knowledge of Mac operating systems, contracting systems, online/cloud systems such as Google Workspace, Docs, Drive, and Sheets, as well as Internet browsers
- Demonstrated working knowledge of Microsoft Office applications, including Microsoft Word and Microsoft Excel
- Willingness and ability to travel occasionally by air or car for business needs
- Prior experience with data contracts, market research regulations, and digital/technology contracts is preferred
- Preferred experience in contract management, procurement, healthcare law/compliance, or paralegal functions
- Demonstrated experience handling market research and/or data purchase agreements is highly preferred
Benefits
- Remote work arrangement in South San Francisco, California
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